Job opportunity
Senior Administrator
Arrow Transportation Systems Inc.
We Offer
Location:
Fort St. James, BC
This position offers flexibility for a hybrid work arrangement within established parameters but is not eligible for fully remote work
Job Status:
Full Time Permanent
Compensation:
$65,000-$75,000
The salary range posted for this position includes a 15% Northern Premium applicable to this location.
Retirement Savings:
Pension matching program of 4%
Benefits:
Employer-paid benefits package, including dental, prescription drugs, paramedical services, life insurance, short- and long-term disability coverage, and more.
Schedule:
Monday-Friday, 8:00am - 4:30pm
As advocates of equal opportunity, we welcome applications from individuals of all backgrounds.
Overview
In Business since 1919 and still growing, Arrow is a leader in bulk commodity hauling, reload operations, freight management, logistics, consulting, and technology with operations throughout Canada and the U.S.
We are looking for a
Senior Administrator
to join our
Portable Wood Processing North team and become part of our Arrow family in
Fort St. James, BC .
Reporting to and working closely with the Division Manager, the Senior Administrator’s principal role is to update, create, review, audit, analyze and optimize all financial processes, documentation and reporting of revenue and payable streams for the Division. The Senior Administrator also ensures that all information is reported accurately and appropriately in Arrow and Customer systems as it relates to all activities in the Division. This role ensures processes are followed, and items completed in Arrow’s various software applications on an ongoing basis and as per accounting cycle deadlines. The Senior Administrator may also be responsible for reception, office management,and general office duties.
Responsibilities
Ensure all information pertaining toRevenue is accurately created inappropriate software, is regularly updated and reviewed for accuracy and is regularly audited and reconciled
Ensure all informationpertaining toPayablesareaudited andreflected accurately
Perform comprehensive reconciliations of accounts including insurance claims, pension, health & welfare, lease operator advancements and holdbacks, Union dues, and stumpage
In conjunction with the Division Manager, ensure that documented Incident claims are enteredintoappropriate software and managed
Code, total, batch, enter, verify, and reconcile transactions such as accounts payable, receivable, payroll, purchase orders, invoices, and petty cash transactions in the appropriate computer systems
Calculate, prepare and issue documents related to accounts such as bills, invoices, inventory reports, account statements, lease operator statements, and other financial statements using computerized and manual systems
Prepare analysis and/or reports as required by division, internal and/or external customers
Ensure all HR/Hiring and related paperwork is completed and filed appropriately whether internally or with 3rd parties (i.e. required Teamsters paperwork where applicable)
Ensure all files are organized and maintained, and all office processes are streamlined for most efficient and effective operation
Order office supplies, service office equipment and arrange for servicing
Provide internal and external Customer Service excellence
Perform clerical duties such as word processing, maintaining filing and record systems, emailing, and photocopying
Process incoming and outgoing mail
Respond to telephone, in person or electronic enquiries or forward to appropriate person
Provide general information to clients and the public
May be asked to get involved in operations administration and lower-level operating duties when required by the Manager
Ensure full compliance with safetypoliciesand procedures. When applicable,identify hazards and bring potential safety compliance gaps to the attention of Senior Management
Comply withall rules and regulations,protocols,and established metrics
Other duties as assigned by the Manager
The following are specific toTruckingDivisions:
Ensure all information pertaining to payables including lease operator statements, TMT information, and regular Teamsters payments are audited and reflected accurately
Responsible for fuel card allocation and timely tracking of fuel usage
Quarterly WCB tracking for lease operators
Accurate tracking of truckutilization
The following are specific to Forestry Divisions:
Ensure that all load tickets from the scales are accurately reflected in the respective system and balanced regularly with the suppliers
Ensure all information pertaining to payables, including semi-monthly log and/or hog supply payments, are audited and reflected accurately
Responsible for fuel card allocation and timely tracking of fuel usage
Accurate tracking of projects/shipments pertaining to FES
Accurate tracking and reporting of all stumpage transactions & balancing of MOF accounts
PEFC documentation tracking, preparation, and participation in annual audits and certification process
You Possess
Grade 12 and progressive experience 4-6 years, or post-secondary certificate or diploma program and basic experience 1-3 years
Full accounting cycle experience including accounts payable, accounts receivable, payroll, month-end and year-end processes
Understanding forestry terminology and processes with governing bodies such as PEFC and MOF
Excellent alphanumeric keyboarding skills
Proficient in Microsoft Excel and ability to quickly learn new computerapplications,i.e.,Arrow custom applications,Office 365,etc.
Strong concern for the accuracy and quality of work
ExceptionalInternal and external customer service skills
Problemsolving abilityand proveninitiative
Strong safety mindset
Needs to be responsible,accountableand dependable
Demonstratesstrong communicationskills both verbally and written
Strong work ethic and positive team attitude
Highly flexible, with solid interpersonal skills that allow one to work effectively in a diverse working environment
Ethics and Integrity
Organizational skills and keen attention to detail
Professional appearance/demeanor, whether in person, via email or on the telephone
Embody Arrow's core values: Safety, Quality, Integrity, Responsibility, Teamwork and Fun!
#IND
Arrow has been recognized as a Top Fleet Employer of Distinction, a SmartWay Transport Partner, a BCTA Clean Carrier, a BC Hydro Clean Energy Champion and as a Carrier of Excellence in Women's Leadership.
#J-18808-Ljbffr
Apply on source site Location:
Fort St. James, BC
This position offers flexibility for a hybrid work arrangement within established parameters but is not eligible for fully remote work
Job Status:
Full Time Permanent
Compensation:
$65,000-$75,000
The salary range posted for this position includes a 15% Northern Premium applicable to this location.
Retirement Savings:
Pension matching program of 4%
Benefits:
Employer-paid benefits package, including dental, prescription drugs, paramedical services, life insurance, short- and long-term disability coverage, and more.
Schedule:
Monday-Friday, 8:00am - 4:30pm
As advocates of equal opportunity, we welcome applications from individuals of all backgrounds.
Overview
In Business since 1919 and still growing, Arrow is a leader in bulk commodity hauling, reload operations, freight management, logistics, consulting, and technology with operations throughout Canada and the U.S.
We are looking for a
Senior Administrator
to join our
Portable Wood Processing North team and become part of our Arrow family in
Fort St. James, BC .
Reporting to and working closely with the Division Manager, the Senior Administrator’s principal role is to update, create, review, audit, analyze and optimize all financial processes, documentation and reporting of revenue and payable streams for the Division. The Senior Administrator also ensures that all information is reported accurately and appropriately in Arrow and Customer systems as it relates to all activities in the Division. This role ensures processes are followed, and items completed in Arrow’s various software applications on an ongoing basis and as per accounting cycle deadlines. The Senior Administrator may also be responsible for reception, office management,and general office duties.
Responsibilities
Ensure all information pertaining toRevenue is accurately created inappropriate software, is regularly updated and reviewed for accuracy and is regularly audited and reconciled
Ensure all informationpertaining toPayablesareaudited andreflected accurately
Perform comprehensive reconciliations of accounts including insurance claims, pension, health & welfare, lease operator advancements and holdbacks, Union dues, and stumpage
In conjunction with the Division Manager, ensure that documented Incident claims are enteredintoappropriate software and managed
Code, total, batch, enter, verify, and reconcile transactions such as accounts payable, receivable, payroll, purchase orders, invoices, and petty cash transactions in the appropriate computer systems
Calculate, prepare and issue documents related to accounts such as bills, invoices, inventory reports, account statements, lease operator statements, and other financial statements using computerized and manual systems
Prepare analysis and/or reports as required by division, internal and/or external customers
Ensure all HR/Hiring and related paperwork is completed and filed appropriately whether internally or with 3rd parties (i.e. required Teamsters paperwork where applicable)
Ensure all files are organized and maintained, and all office processes are streamlined for most efficient and effective operation
Order office supplies, service office equipment and arrange for servicing
Provide internal and external Customer Service excellence
Perform clerical duties such as word processing, maintaining filing and record systems, emailing, and photocopying
Process incoming and outgoing mail
Respond to telephone, in person or electronic enquiries or forward to appropriate person
Provide general information to clients and the public
May be asked to get involved in operations administration and lower-level operating duties when required by the Manager
Ensure full compliance with safetypoliciesand procedures. When applicable,identify hazards and bring potential safety compliance gaps to the attention of Senior Management
Comply withall rules and regulations,protocols,and established metrics
Other duties as assigned by the Manager
The following are specific toTruckingDivisions:
Ensure all information pertaining to payables including lease operator statements, TMT information, and regular Teamsters payments are audited and reflected accurately
Responsible for fuel card allocation and timely tracking of fuel usage
Quarterly WCB tracking for lease operators
Accurate tracking of truckutilization
The following are specific to Forestry Divisions:
Ensure that all load tickets from the scales are accurately reflected in the respective system and balanced regularly with the suppliers
Ensure all information pertaining to payables, including semi-monthly log and/or hog supply payments, are audited and reflected accurately
Responsible for fuel card allocation and timely tracking of fuel usage
Accurate tracking of projects/shipments pertaining to FES
Accurate tracking and reporting of all stumpage transactions & balancing of MOF accounts
PEFC documentation tracking, preparation, and participation in annual audits and certification process
You Possess
Grade 12 and progressive experience 4-6 years, or post-secondary certificate or diploma program and basic experience 1-3 years
Full accounting cycle experience including accounts payable, accounts receivable, payroll, month-end and year-end processes
Understanding forestry terminology and processes with governing bodies such as PEFC and MOF
Excellent alphanumeric keyboarding skills
Proficient in Microsoft Excel and ability to quickly learn new computerapplications,i.e.,Arrow custom applications,Office 365,etc.
Strong concern for the accuracy and quality of work
ExceptionalInternal and external customer service skills
Problemsolving abilityand proveninitiative
Strong safety mindset
Needs to be responsible,accountableand dependable
Demonstratesstrong communicationskills both verbally and written
Strong work ethic and positive team attitude
Highly flexible, with solid interpersonal skills that allow one to work effectively in a diverse working environment
Ethics and Integrity
Organizational skills and keen attention to detail
Professional appearance/demeanor, whether in person, via email or on the telephone
Embody Arrow's core values: Safety, Quality, Integrity, Responsibility, Teamwork and Fun!
#IND
Arrow has been recognized as a Top Fleet Employer of Distinction, a SmartWay Transport Partner, a BCTA Clean Carrier, a BC Hydro Clean Energy Champion and as a Carrier of Excellence in Women's Leadership.
#J-18808-Ljbffr