Job opportunity
Administrator (Youth Sport Non-Profit)
Langley Minor Hockey Association
The Langley Minor Hockey Association (LMHA) is a community-driven, non-profit organization dedicated to developing young hockey players in a positive, inclusive, and well-organized environment. Our team works collaboratively to deliver an exceptional hockey experience at great value. LMHA's offices are located at the new arenas at the Langley Events Centre.
Position Summary
Join LMHA’s three-person office team and help support the players, families, volunteers and programs that make our association thrive. The team shares responsibility for office administration, communications, registration, hockey programs, events, sponsorship and financial administration, with duties assigned collaboratively based on each person’s interests and strengths.
This role offers variety, opportunities to take ownership of projects, and plenty of room to learn and grow. Working closely with your office colleagues, volunteers and the Board of Directors, you’ll build new skills, contribute your existing talents and help keep the association organized, responsive and welcoming.
Qualifications & Skills
Minimum 5+ years of administrative experience, with strong organizational and time management skills
Excellent written and verbal communication skills
Proficiency with administrative and communication tools (e.g., Google Workspace, email systems, registration platforms such as TeamSnap)
Familiarity with website platforms (e.g., Squarespace) and social media management
Ability to manage multiple priorities in a fast-paced, seasonal environment
High attention to detail with the ability to work independently
Financial tracking or bookkeeping experience is an asset
Knowledge of the minor hockey landscape
Office Administration and Records Management
Manage the flow of information into and out of LMHA, ensuring information reaches the appropriate parties.
Maintain paper and electronic filing systems and manage office records.
Maintain a clean, organized office and storage space.
Securely store discipline, injury and medical records.
Communications, Website and Social Media
Prepare, format and distribute correspondence and documentation for association members, BC Hockey, the Pacific Coast Amateur Hockey Association (PCAHA) and Hockey Canada.
Respond to inquiries and requests for information, as directed.
Communicate significant association events and announcements to members and the public.
Maintain the association website, including registration updates and other relevant information.
Create and update social media content.
Support internal communications and volunteer projects, as required.
Registration, Rostering and Qualifications
Assist the Registrar with player registration, including processing payments, ensuring required documentation is complete, and entering or updating player information in the Hockey Canada Registry.
Use and maintain information in rostering software.
Verify and update coach, team official and volunteer qualifications, and provide regular reports on compliance and completion, as directed.
Hockey Programs and Player Placement
Attend and assist with the planning, organization and delivery of Rep Tryouts, the C draft and the U7-U9 draft.
Organize summer camps, player and goalie development, and pay-per-use programs.
Events, Fundraising and Sponsorship
Attend and assist with the planning, organization and delivery of association events, including puck drops, picture day, Santa Skate, awards, the Annual General Meeting (AGM), tournaments and fundraisers.
Maintain existing sponsorships and secure additional sponsorships for tournaments and the LMHA season.
Assist the Treasurer with day-to-day bookkeeping and financial administration, including managing player accounts, processing cheques and credit/debit card transactions, and banking.
Association Calendar, Deadlines and Board Reporting
Maintain the association’s Calendar of Events and track key deadlines, including AGM notices, gaming grant applications, annual report filings, Societies Act updates and BC Hockey AGM registration.
Prepare monthly reports for the assigned Vice-President to present at monthly Board meetings.
Other Duties
Perform other duties as assigned by the Board of Directors.
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Apply on source site Position Summary
Join LMHA’s three-person office team and help support the players, families, volunteers and programs that make our association thrive. The team shares responsibility for office administration, communications, registration, hockey programs, events, sponsorship and financial administration, with duties assigned collaboratively based on each person’s interests and strengths.
This role offers variety, opportunities to take ownership of projects, and plenty of room to learn and grow. Working closely with your office colleagues, volunteers and the Board of Directors, you’ll build new skills, contribute your existing talents and help keep the association organized, responsive and welcoming.
Qualifications & Skills
Minimum 5+ years of administrative experience, with strong organizational and time management skills
Excellent written and verbal communication skills
Proficiency with administrative and communication tools (e.g., Google Workspace, email systems, registration platforms such as TeamSnap)
Familiarity with website platforms (e.g., Squarespace) and social media management
Ability to manage multiple priorities in a fast-paced, seasonal environment
High attention to detail with the ability to work independently
Financial tracking or bookkeeping experience is an asset
Knowledge of the minor hockey landscape
Office Administration and Records Management
Manage the flow of information into and out of LMHA, ensuring information reaches the appropriate parties.
Maintain paper and electronic filing systems and manage office records.
Maintain a clean, organized office and storage space.
Securely store discipline, injury and medical records.
Communications, Website and Social Media
Prepare, format and distribute correspondence and documentation for association members, BC Hockey, the Pacific Coast Amateur Hockey Association (PCAHA) and Hockey Canada.
Respond to inquiries and requests for information, as directed.
Communicate significant association events and announcements to members and the public.
Maintain the association website, including registration updates and other relevant information.
Create and update social media content.
Support internal communications and volunteer projects, as required.
Registration, Rostering and Qualifications
Assist the Registrar with player registration, including processing payments, ensuring required documentation is complete, and entering or updating player information in the Hockey Canada Registry.
Use and maintain information in rostering software.
Verify and update coach, team official and volunteer qualifications, and provide regular reports on compliance and completion, as directed.
Hockey Programs and Player Placement
Attend and assist with the planning, organization and delivery of Rep Tryouts, the C draft and the U7-U9 draft.
Organize summer camps, player and goalie development, and pay-per-use programs.
Events, Fundraising and Sponsorship
Attend and assist with the planning, organization and delivery of association events, including puck drops, picture day, Santa Skate, awards, the Annual General Meeting (AGM), tournaments and fundraisers.
Maintain existing sponsorships and secure additional sponsorships for tournaments and the LMHA season.
Assist the Treasurer with day-to-day bookkeeping and financial administration, including managing player accounts, processing cheques and credit/debit card transactions, and banking.
Association Calendar, Deadlines and Board Reporting
Maintain the association’s Calendar of Events and track key deadlines, including AGM notices, gaming grant applications, annual report filings, Societies Act updates and BC Hockey AGM registration.
Prepare monthly reports for the assigned Vice-President to present at monthly Board meetings.
Other Duties
Perform other duties as assigned by the Board of Directors.
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