Job opportunity
Events & Grants Assistant
HALO Air Ambulance
HALO Air Ambulance is a charitable helicopter emergency medical service and public-safety organization serving rural and remote communities across Southern Alberta. HALO operates in a complex environment involving aviation, emergency medical services, public safety, charitable fundraising, government relations, community engagement, and organizational governance.
Responsibilities
Event Planning & Coordination
Support the planning, administration, and delivery of HALO’s signature events, and assist with community fundraisers and outreach activities
Coordinate event logistics, vendor relationships, ticketing, volunteer support, and on-site execution
Contribute creative ideas and help develop event themes, promotional materials, and guest experiences
Track event results and assist with post-event reporting and stewardship activities
Donor, Sponsor, & Community Engagement
Support donor and sponsor recognition efforts through communications, acknowledgements, and event experiences
Assist with preparing sponsorship packages, and donor communications
Attend HALO events, community presentations, outreach activities, and media opportunities as required
Research grant opportunities from government, corporate, and foundation sources
Prepare and submit clear, compelling, and accurate funding proposals and reports
Maintain a grant tracking system, including deadlines, priorities, outcomes, and renewals
Collaborate with the leadership team to ensure grant deliverables and reporting requirements are met
Communications and Administrative Support
Assist in developing event promotions, newsletters, and social media content
Track event and grant budgets, prepare expense summaries, and maintain organized digital files
Ideal Candidate
You’re creative and community-minded but also highly organized. You enjoy bringing ideas to life, whether that’s through planning a memorable event, crafting a compelling grant proposal, or helping connect supporters to a cause that truly matters. You can switch gears easily, collaborate with others, and take pride in professional, high-quality work.
Skills & Attributes
Excellent written communication and storytelling skills
Strong organizational abilities and attention to detailCreative thinker with initiative and follow-through
Able to manage multiple projects and deadlines
Comfortable working both independently and as part of a team
Confident communicator with professional and tact
Motivated by purpose – passionate about community impact and saving lives
Qualifications
Post-secondary education in communications, marketing, fundraising, or a related discipline (or equivalent experience)
2+ years of experience in event coordination, fundraising, or grant writing
Demonstrated ability to prepare and manage successful grant submissions
Proficiency in Microsoft Office, Google Workspace, and donor or CRM software
Experience with Canva or similar design platforms is an asset
Valid driver’s licence and willingness to work occasional evenings or weekends for events
Compensation
$48,000.00 - $52,400.00 annually, commensurate on experience
Annual Health Spending Account (following probation)
2-weeks holiday (following probation)
Variable schedule based on a 40-hour work week
Why Join HALO?
At HALO, every role contributes to saving lives. You’ll work alongside a passionate, professional team that values collaboration, innovation, and community partnership. We offer meaningful work, a positive environment, and the opportunity to see the direct impact of your efforts.
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Apply on source site Responsibilities
Event Planning & Coordination
Support the planning, administration, and delivery of HALO’s signature events, and assist with community fundraisers and outreach activities
Coordinate event logistics, vendor relationships, ticketing, volunteer support, and on-site execution
Contribute creative ideas and help develop event themes, promotional materials, and guest experiences
Track event results and assist with post-event reporting and stewardship activities
Donor, Sponsor, & Community Engagement
Support donor and sponsor recognition efforts through communications, acknowledgements, and event experiences
Assist with preparing sponsorship packages, and donor communications
Attend HALO events, community presentations, outreach activities, and media opportunities as required
Research grant opportunities from government, corporate, and foundation sources
Prepare and submit clear, compelling, and accurate funding proposals and reports
Maintain a grant tracking system, including deadlines, priorities, outcomes, and renewals
Collaborate with the leadership team to ensure grant deliverables and reporting requirements are met
Communications and Administrative Support
Assist in developing event promotions, newsletters, and social media content
Track event and grant budgets, prepare expense summaries, and maintain organized digital files
Ideal Candidate
You’re creative and community-minded but also highly organized. You enjoy bringing ideas to life, whether that’s through planning a memorable event, crafting a compelling grant proposal, or helping connect supporters to a cause that truly matters. You can switch gears easily, collaborate with others, and take pride in professional, high-quality work.
Skills & Attributes
Excellent written communication and storytelling skills
Strong organizational abilities and attention to detailCreative thinker with initiative and follow-through
Able to manage multiple projects and deadlines
Comfortable working both independently and as part of a team
Confident communicator with professional and tact
Motivated by purpose – passionate about community impact and saving lives
Qualifications
Post-secondary education in communications, marketing, fundraising, or a related discipline (or equivalent experience)
2+ years of experience in event coordination, fundraising, or grant writing
Demonstrated ability to prepare and manage successful grant submissions
Proficiency in Microsoft Office, Google Workspace, and donor or CRM software
Experience with Canva or similar design platforms is an asset
Valid driver’s licence and willingness to work occasional evenings or weekends for events
Compensation
$48,000.00 - $52,400.00 annually, commensurate on experience
Annual Health Spending Account (following probation)
2-weeks holiday (following probation)
Variable schedule based on a 40-hour work week
Why Join HALO?
At HALO, every role contributes to saving lives. You’ll work alongside a passionate, professional team that values collaboration, innovation, and community partnership. We offer meaningful work, a positive environment, and the opportunity to see the direct impact of your efforts.
#J-18808-Ljbffr