Job opportunity
Operations & Administration Coordinator
ADECCO
SUMMARY
Our client is seeking a detail-oriented Operations & Administration Coordinator to support daily site activities within a fast-paced work environment in the Sarnia, ON general region. This position plays a key role in coordinating shipment records, supporting workforce administration, maintaining operational documentation, processing transactions, and ensuring smooth communication between internal teams, suppliers, and customers. The ideal candidate is highly organized, responsive, comfortable working with multiple systems, and capable of managing competing priorities while maintaining accuracy and professionalism.
QUALIFICATIONS
2+ years of experience in an administrative, logistics, operations support, or office coordination role
Experience with data entry, order processing, shipping documentation, invoicing, or administrative support
Strong computer skills and ability to learn and navigate company systems and software platforms
Comfortable reviewing, maintaining, and updating operational records and documentation
Effective verbal and written communication skills
Ability to manage multiple tasks simultaneously while maintaining attention to detail
Strong organizational and time-management abilities
Demonstrated initiative, responsiveness, and problem-solving capability
Previous exposure to ERP systems is considered an asset
RESPONSIBILITIES
Coordinate appointment scheduling and tracking for inbound and outbound shipments
Verify transportation and receiving information through company systems and operational platforms
Maintain operational records and ensure information is updated accurately and consistently
Prepare and generate shipping documentation and supporting paperwork
Track temporary workforce attendance and maintain accurate hour records
Support payroll and invoicing administration through organized recordkeeping
Create and process site-related purchasing requests and procurement documentation
Monitor purchase orders and material receipts within company ERP systems
Manage departmental email correspondence and respond to inquiries in a timely manner
Provide regular administrative support to site leadership and operational teams
Maintain electronic and physical filing systems for employee, supplier, and operational records
Handle incoming calls and direct inquiries appropriately
Coordinate office supply purchasing and inventory replenishment activities
Maintain organized workspaces and common-use areas
Process, review, and distribute vendor invoices as required
Assist with collection and equipment return tracking activities
Enter requests into company systems and provide status updates to stakeholders
Support quality initiatives through adherence to established procedures and documentation practices
Assist with issue reporting, investigation support, and process improvement activities
Follow all company health, safety, and workplace compliance requirements
Participate in safety training and ongoing workplace safety initiatives
Must be legally eligible to work, and reside in Canada
APPLICATION
If you are an organized administrative professional who enjoys supporting operational activities within a busy commercial / industrial environment, we would like to hear from you. Please submit your resume outlining your relevant experience and qualifications. Only qualified candidates will be contacted. Thank you.
Vacancy Status: This posting is for an
existing vacancy .
At Adecco our purpose is simple: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we’re making the future work for everyone.
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Apply on source site Our client is seeking a detail-oriented Operations & Administration Coordinator to support daily site activities within a fast-paced work environment in the Sarnia, ON general region. This position plays a key role in coordinating shipment records, supporting workforce administration, maintaining operational documentation, processing transactions, and ensuring smooth communication between internal teams, suppliers, and customers. The ideal candidate is highly organized, responsive, comfortable working with multiple systems, and capable of managing competing priorities while maintaining accuracy and professionalism.
QUALIFICATIONS
2+ years of experience in an administrative, logistics, operations support, or office coordination role
Experience with data entry, order processing, shipping documentation, invoicing, or administrative support
Strong computer skills and ability to learn and navigate company systems and software platforms
Comfortable reviewing, maintaining, and updating operational records and documentation
Effective verbal and written communication skills
Ability to manage multiple tasks simultaneously while maintaining attention to detail
Strong organizational and time-management abilities
Demonstrated initiative, responsiveness, and problem-solving capability
Previous exposure to ERP systems is considered an asset
RESPONSIBILITIES
Coordinate appointment scheduling and tracking for inbound and outbound shipments
Verify transportation and receiving information through company systems and operational platforms
Maintain operational records and ensure information is updated accurately and consistently
Prepare and generate shipping documentation and supporting paperwork
Track temporary workforce attendance and maintain accurate hour records
Support payroll and invoicing administration through organized recordkeeping
Create and process site-related purchasing requests and procurement documentation
Monitor purchase orders and material receipts within company ERP systems
Manage departmental email correspondence and respond to inquiries in a timely manner
Provide regular administrative support to site leadership and operational teams
Maintain electronic and physical filing systems for employee, supplier, and operational records
Handle incoming calls and direct inquiries appropriately
Coordinate office supply purchasing and inventory replenishment activities
Maintain organized workspaces and common-use areas
Process, review, and distribute vendor invoices as required
Assist with collection and equipment return tracking activities
Enter requests into company systems and provide status updates to stakeholders
Support quality initiatives through adherence to established procedures and documentation practices
Assist with issue reporting, investigation support, and process improvement activities
Follow all company health, safety, and workplace compliance requirements
Participate in safety training and ongoing workplace safety initiatives
Must be legally eligible to work, and reside in Canada
APPLICATION
If you are an organized administrative professional who enjoys supporting operational activities within a busy commercial / industrial environment, we would like to hear from you. Please submit your resume outlining your relevant experience and qualifications. Only qualified candidates will be contacted. Thank you.
Vacancy Status: This posting is for an
existing vacancy .
At Adecco our purpose is simple: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we’re making the future work for everyone.
#J-18808-Ljbffr