Job opportunity
Office Operations Coordinator
Lumenpulse
You are the first face of the company and the person who keeps the office facility running: a clean and fully operational workspace, a professional welcome for every visitor, client, employee. A dependable administrative support for the team and for HR on the production floor. You work directly with building management, cleaning and maintenance vendors, caterers and travel providers, HR, and production supervisors.
What you will do
Building and facilities
Coordinate with building management, cleaning crews and maintenance vendors, and follow every request through to completion.
Keep office, kitchen and meeting-room supplies stocked and common areas presentable.
Handle incoming and outgoing mail (Canada Post), fob passes, door access and the alarm system, and manage the Bell machine.
Visitors, clients and events
Greet visitors and manage visitor arrivals through the Greetly check-in bot.
Organise meeting hospitality (catering, room set-up), client-visit logistics, and hotel, restaurant and travel bookings.
Ship samples, giveaways and packages between departments, and organise internal activities and events.
Reception
Answer and direct calls, and monitor general inboxes, faxes and voicemail.
Send building updates, cafeteria menus and 21st Century communications.
New hires and HR administration
Welcome new production employees ; punch chips, absence card, safety glasses, and a check of safety boots and clothing.
Enter employee training, scan and file operational checklists
Support production management and HR with ad hoc administrative tasks.
What you bring
At least two years of experience in office coordination, facilities management, hospitality or a related field.
A customer-service mindset, with strong communication and interpersonal skills.
Excellent organisation and the ability to juggle many requests at once, with close attention to detail.
Proficiency in Microsoft Office, and comfort learning new systems.
Professional French and English, spoken and written. This role deals every day with colleagues, customers and partners in both languages.
Assets: client-facing or hospitality experience, facility maintenance or vendor coordination, HR administration or manufacturing experience
Working conditions
Office environment, based at the front desk for most of the day. Availability on Monday mornings and late afternoons for the new-employee welcome. Occasional light lifting and local travel.
We are excited about your contribution to our dynamic team, but we want you to be excited about what we can do for you. Here are some of the main advantages we offer our employees:
Employee recognition programs
Flexible hours (if applicable)
An on-site, employee-only gym
A subsidised cafeteria
Headquarters close to public transportation
Employer-subsidised social activities
Personal protective and safety equipment provided
Employer RRSP contribution of up to 6%
Location
Longueuil
#J-18808-Ljbffr
Apply on source site What you will do
Building and facilities
Coordinate with building management, cleaning crews and maintenance vendors, and follow every request through to completion.
Keep office, kitchen and meeting-room supplies stocked and common areas presentable.
Handle incoming and outgoing mail (Canada Post), fob passes, door access and the alarm system, and manage the Bell machine.
Visitors, clients and events
Greet visitors and manage visitor arrivals through the Greetly check-in bot.
Organise meeting hospitality (catering, room set-up), client-visit logistics, and hotel, restaurant and travel bookings.
Ship samples, giveaways and packages between departments, and organise internal activities and events.
Reception
Answer and direct calls, and monitor general inboxes, faxes and voicemail.
Send building updates, cafeteria menus and 21st Century communications.
New hires and HR administration
Welcome new production employees ; punch chips, absence card, safety glasses, and a check of safety boots and clothing.
Enter employee training, scan and file operational checklists
Support production management and HR with ad hoc administrative tasks.
What you bring
At least two years of experience in office coordination, facilities management, hospitality or a related field.
A customer-service mindset, with strong communication and interpersonal skills.
Excellent organisation and the ability to juggle many requests at once, with close attention to detail.
Proficiency in Microsoft Office, and comfort learning new systems.
Professional French and English, spoken and written. This role deals every day with colleagues, customers and partners in both languages.
Assets: client-facing or hospitality experience, facility maintenance or vendor coordination, HR administration or manufacturing experience
Working conditions
Office environment, based at the front desk for most of the day. Availability on Monday mornings and late afternoons for the new-employee welcome. Occasional light lifting and local travel.
We are excited about your contribution to our dynamic team, but we want you to be excited about what we can do for you. Here are some of the main advantages we offer our employees:
Employee recognition programs
Flexible hours (if applicable)
An on-site, employee-only gym
A subsidised cafeteria
Headquarters close to public transportation
Employer-subsidised social activities
Personal protective and safety equipment provided
Employer RRSP contribution of up to 6%
Location
Longueuil
#J-18808-Ljbffr