Job opportunity
Filing Clerk, People & Culture
Kinark Child and Family Services
Job Description
Reporting to the Manager, Employee Experience (People and Culture), the Filing Clerk position will be responsible for filing, updating and maintaining personnel files.
The hourly pay range for this position is $22.83/hr CAD- $25.22/hr CAD
Filing Clerk duties and responsibilities:
Create and maintain personnel files for employees with their digital and physical personnel files
Track and manage all the incoming digital and paper copies for filing and distribution
Support document and digitization requests from the People and Culture team
Tracking and reporting on filing progress
Manage file access requests and keep logs
Maintain an efficient filing system
Adhere to policies and procedures for personal data protection
Monitor and manage inventory of files and supplies; report shortages and replenish as needed
As the successful candidate, you will be responsible for the following: Verbal, written and electronic communication regarding the file room and personnel files
Perform audit of files and reconcile between digital and paper copies of personnel documents
Qualifications:
Requires post-secondary level education and / or administration experience with digital personnel files and organizing to prepare for uploading to an HRIS system
Strong time management, organizational and analytical skills
Demonstrated ability to fulfill responsibilities with a high regard for detail and accuracy
Proficiency with Microsoft Office Suite - specifically Excel, along with a willingness and ability to learn other software programs as required
Excellent oral and written communication skills
Ability to adapt to evolving priorities
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Apply on source site Reporting to the Manager, Employee Experience (People and Culture), the Filing Clerk position will be responsible for filing, updating and maintaining personnel files.
The hourly pay range for this position is $22.83/hr CAD- $25.22/hr CAD
Filing Clerk duties and responsibilities:
Create and maintain personnel files for employees with their digital and physical personnel files
Track and manage all the incoming digital and paper copies for filing and distribution
Support document and digitization requests from the People and Culture team
Tracking and reporting on filing progress
Manage file access requests and keep logs
Maintain an efficient filing system
Adhere to policies and procedures for personal data protection
Monitor and manage inventory of files and supplies; report shortages and replenish as needed
As the successful candidate, you will be responsible for the following: Verbal, written and electronic communication regarding the file room and personnel files
Perform audit of files and reconcile between digital and paper copies of personnel documents
Qualifications:
Requires post-secondary level education and / or administration experience with digital personnel files and organizing to prepare for uploading to an HRIS system
Strong time management, organizational and analytical skills
Demonstrated ability to fulfill responsibilities with a high regard for detail and accuracy
Proficiency with Microsoft Office Suite - specifically Excel, along with a willingness and ability to learn other software programs as required
Excellent oral and written communication skills
Ability to adapt to evolving priorities
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