Job opportunity
Office Administrator
Goldbeck Recruiting Inc
Greet visitors and answer incoming calls
Direct inquiries to the right people
Handle incoming and outgoing mail, couriers and deliveries
Keep physical and digital files well organized
Provide general administrative support to sales, operations and the warehouse
Accounts Payable & Receivable
Process and code vendor invoices, using three-way matching against purchase orders and receiving records
Compare job costs to customer billing, including freight charges and credits
Prepare and send customer invoices; follow up on overdue accounts
Apply customer payments, prepare deposits and process credit card transactions
Keep accounts receivable records and reports accurate and up to date
Reconcile inventory transfers and assist with periodic inventory counts
Resolve billing and payment discrepancies with vendors, customers and internal teams
Set up new accounts by completing credit applications
Verify order paperwork, including confirmations, shipping documents and tracking information
Assist with month-end close, including accruals and account reconciliations
Pull together information for audits and management reports
About you
3+ years of bookkeeping or administrative experience with direct AP and AR responsibility
Solid understanding of three-way matching (PO, receipt and invoice), which is required
Diploma or certificate in accounting, bookkeeping or office administration
Detail-oriented and reliable, able to meet deadlines in a busy environment
Clear, professional communication, both written and verbal
Comfortable with Microsoft Outlook, Word and Excel (data entry and basic formulas)
Experience with an ERP or accounting system is a plus
Eager to learn new tools and open to feedback
#J-18808-Ljbffr
Apply on source site Direct inquiries to the right people
Handle incoming and outgoing mail, couriers and deliveries
Keep physical and digital files well organized
Provide general administrative support to sales, operations and the warehouse
Accounts Payable & Receivable
Process and code vendor invoices, using three-way matching against purchase orders and receiving records
Compare job costs to customer billing, including freight charges and credits
Prepare and send customer invoices; follow up on overdue accounts
Apply customer payments, prepare deposits and process credit card transactions
Keep accounts receivable records and reports accurate and up to date
Reconcile inventory transfers and assist with periodic inventory counts
Resolve billing and payment discrepancies with vendors, customers and internal teams
Set up new accounts by completing credit applications
Verify order paperwork, including confirmations, shipping documents and tracking information
Assist with month-end close, including accruals and account reconciliations
Pull together information for audits and management reports
About you
3+ years of bookkeeping or administrative experience with direct AP and AR responsibility
Solid understanding of three-way matching (PO, receipt and invoice), which is required
Diploma or certificate in accounting, bookkeeping or office administration
Detail-oriented and reliable, able to meet deadlines in a busy environment
Clear, professional communication, both written and verbal
Comfortable with Microsoft Outlook, Word and Excel (data entry and basic formulas)
Experience with an ERP or accounting system is a plus
Eager to learn new tools and open to feedback
#J-18808-Ljbffr