Job opportunity
Administrative Coordinator, International Standards Development
Aplin
Our client, an established organization based in Ottawa, ON, is seeking a highly organized, proactive, and detail-oriented
Administrative Coordinator, International Standards Development
for a 6-month contract opportunity. This role is ideal for someone with strong administrative and coordination experience who combines excellent organizational skills with initiative, attention to detail, and the ability to manage competing priorities in a fast-paced environment.
The successful candidate will play an important role in supporting the organization’s International Standards Development team, coordinating committee activities, managing documentation, maintaining records, and ensuring the smooth day-to-day operation of administrative processes. They will be comfortable working independently, taking ownership of tasks, coordinating with multiple stakeholders, and ensuring deadlines and priorities are managed effectively.
Compensation & Contract Details
$20 to $26/hour
6-month full-time contract
Hybrid work model – 1 day per week in office
Location: Ottawa, ON
Immediate Start
Key Responsibilities
Provide day-to-day administrative and coordination support to the team
Coordinate meetings, conference calls, scheduling, and related logistics
Prepare, proofread, edit, and distribute correspondence, reports, meeting materials, and other documentation
Maintain accurate records, databases, spreadsheets, and committee information
Track committee activities, membership changes, assignments, travel arrangements, and related documentation
Coordinate travel arrangements, prepare travel documentation, and review and process expense claims
Distribute committee documents, communications, and voting materials to relevant stakeholders
Support funding applications, invoice processing, and other administrative processes
Prepare reports and updates for senior management
Maintain electronic filing systems, user accounts, and committee records
Respond to inquiries from committee members and internal stakeholders in a professional and timely manner
Identify opportunities to improve administrative processes and contribute to overall operational efficiency
Provide general administrative support to the team as required
Qualifications & Experience
Post-secondary education in Business Administration, Public Administration, or a related discipline; equivalent education and experience will be considered
Previous experience in an administrative, coordination, or office support role
Experience coordinating meetings, managing schedules, preparing correspondence, and maintaining records
Experience with data entry, tracking information, preparing spreadsheets, and generating reports
Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook
Excellent written and verbal communication skills
Strong organizational skills and attention to detail, with the ability to manage competing priorities
Proactive approach with the ability to take initiative, work independently, and follow tasks through to completion
Professional communication and interpersonal skills, with the ability to work effectively with multiple stakeholders
Ability to work in a fast-paced environment and adapt to changing priorities
Bilingualism (English/French) preferred.
Reliability-level security clearance required.
At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits.
Our recruitment services are always free for job seekers.
Accommodation is available upon request throughout all stages of the recruitment process.
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Apply on source site Administrative Coordinator, International Standards Development
for a 6-month contract opportunity. This role is ideal for someone with strong administrative and coordination experience who combines excellent organizational skills with initiative, attention to detail, and the ability to manage competing priorities in a fast-paced environment.
The successful candidate will play an important role in supporting the organization’s International Standards Development team, coordinating committee activities, managing documentation, maintaining records, and ensuring the smooth day-to-day operation of administrative processes. They will be comfortable working independently, taking ownership of tasks, coordinating with multiple stakeholders, and ensuring deadlines and priorities are managed effectively.
Compensation & Contract Details
$20 to $26/hour
6-month full-time contract
Hybrid work model – 1 day per week in office
Location: Ottawa, ON
Immediate Start
Key Responsibilities
Provide day-to-day administrative and coordination support to the team
Coordinate meetings, conference calls, scheduling, and related logistics
Prepare, proofread, edit, and distribute correspondence, reports, meeting materials, and other documentation
Maintain accurate records, databases, spreadsheets, and committee information
Track committee activities, membership changes, assignments, travel arrangements, and related documentation
Coordinate travel arrangements, prepare travel documentation, and review and process expense claims
Distribute committee documents, communications, and voting materials to relevant stakeholders
Support funding applications, invoice processing, and other administrative processes
Prepare reports and updates for senior management
Maintain electronic filing systems, user accounts, and committee records
Respond to inquiries from committee members and internal stakeholders in a professional and timely manner
Identify opportunities to improve administrative processes and contribute to overall operational efficiency
Provide general administrative support to the team as required
Qualifications & Experience
Post-secondary education in Business Administration, Public Administration, or a related discipline; equivalent education and experience will be considered
Previous experience in an administrative, coordination, or office support role
Experience coordinating meetings, managing schedules, preparing correspondence, and maintaining records
Experience with data entry, tracking information, preparing spreadsheets, and generating reports
Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook
Excellent written and verbal communication skills
Strong organizational skills and attention to detail, with the ability to manage competing priorities
Proactive approach with the ability to take initiative, work independently, and follow tasks through to completion
Professional communication and interpersonal skills, with the ability to work effectively with multiple stakeholders
Ability to work in a fast-paced environment and adapt to changing priorities
Bilingualism (English/French) preferred.
Reliability-level security clearance required.
At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits.
Our recruitment services are always free for job seekers.
Accommodation is available upon request throughout all stages of the recruitment process.
#J-18808-Ljbffr