Job opportunity
Office Coordinator
Collage
ADMIN Full Time OAKVILLE, ON $55,000 CAD per year
Job Type: Full-Time, In-Office, Maternity Leave
Start Date: January 4, 2027
Compensation: $55,000
About Us
David Small Designs is an award-winning custom home and interior design firm based in Oakville, known for delivering thoughtful, design-forward residential architecture and interiors.
We are currently seeking a professional, organized, and friendly Office Coordinator to join our team. This is a key administrative role responsible for ensuring the smooth day-to-day operation of our studio while supporting both client-facing and internal coordination tasks.
The ideal candidate is proactive, detail-oriented, and thrives in a collaborative environment. You are comfortable managing a mix of responsibilities—from engaging with clients and tracking project milestones to streamlining office operations, supporting internal systems, assisting with recruiting and onboarding, and handling light accounting tasks.
Key Responsibilities
Greet clients, suppliers, and visitors in a professional and welcoming manner, creating an atmosphere reflective of our brand
Answer and manage incoming telephone inquiries with professionalism and courtesy
Coordinate calendars and schedule internal and external meetings
Communicate with clients in person, via phone, and over email
Maintain and organize filing systems, archives, and internal databases
Monitor and order office supplies, ensuring inventory is adequately stocked
Handle incoming and outgoing mail, packages, and courier deliveries
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Apply on source site Job Type: Full-Time, In-Office, Maternity Leave
Start Date: January 4, 2027
Compensation: $55,000
About Us
David Small Designs is an award-winning custom home and interior design firm based in Oakville, known for delivering thoughtful, design-forward residential architecture and interiors.
We are currently seeking a professional, organized, and friendly Office Coordinator to join our team. This is a key administrative role responsible for ensuring the smooth day-to-day operation of our studio while supporting both client-facing and internal coordination tasks.
The ideal candidate is proactive, detail-oriented, and thrives in a collaborative environment. You are comfortable managing a mix of responsibilities—from engaging with clients and tracking project milestones to streamlining office operations, supporting internal systems, assisting with recruiting and onboarding, and handling light accounting tasks.
Key Responsibilities
Greet clients, suppliers, and visitors in a professional and welcoming manner, creating an atmosphere reflective of our brand
Answer and manage incoming telephone inquiries with professionalism and courtesy
Coordinate calendars and schedule internal and external meetings
Communicate with clients in person, via phone, and over email
Maintain and organize filing systems, archives, and internal databases
Monitor and order office supplies, ensuring inventory is adequately stocked
Handle incoming and outgoing mail, packages, and courier deliveries
#J-18808-Ljbffr