Job opportunity
S-26-081 | Office Agent, Principal Class [Temporary]
Eastern Townships School Board
Details of the position
Job title: Office Agent, Principal Class
School / Centre / Department: Transportation Services
Location: Sherbrooke, Quebec
Workload & schedule: 30hours per week
Monday to Friday, 10:30 am to 5:00 pm
Status: Temporary
Desired effective Date: December 2026 toJune 30, 2027
Salary: $26.54- $32.47per hour
Supervisor: Director of Transportation Services
Nature of the work
The principal and customary work of an employee in this class of employment consists in organizing, coordinating and monitoring the work performed by his or her team composed of administrative support staff.
This class of employment also includes employees who perform principally and customarily highly specialized work characterized by the complexity, expertise and autonomyrequired.
Description of tasks
General tasks related to this class of employment
Coordinates, distributes, and verifiesthe work and gives advice on the quality
Ensures that deadlines are met
Ensures staff training
Determines the work schedule in his or her sector according to the instructions received, reminds persons concerned, in or outside the school board, of deadlines
Carriesout complex and specialized duties
Find, prepares, and verifies data
Prepares documents, statements, and reports, including the entry of data that he or she must interpret, if necessary, and that he or she locates in or outside the school board
Deals with the public or with employees concerning, in particular, the methods of payment or collection or any other matter within his or her competence
Uses necessary software to perform his or her duties related to: word processing, database entry, spreadsheets, and in-house programs
May be required to help colleagues with the common software or programs used
Tasks specific to this role
Coordinatereplacements for absent bus drivers
Ensurespare drivers are paid according to established procedures and regulations
May calculatetrip quotas, takeextra-curricular activities trip reservations from schools, make necessary verifications, and dispatchthem in accordance with established procedures
May organize special transportation for schools or extracurricular activities, reserve and book drivers for late buses
Maintain effective communication with drivers, parents, board services, partners, and resolve problems and issues within his or her competence
Ensure the transportation service complies with the various administrative and legal obligations associated with the schoolboard, government agencies, and external organizations
Preparedocuments and handlevarious administrative tasks while ensuring that the applicable practices, regulations, directives, policies and procedures are respected
Makesuggestions and recommendations designed to improve the operations for which he or she is responsible
May compile data and statistics
Supportthe transportation technician and assistant director of transportation in the accomplishment of various tasks, including the planning of transportation circuits and the issuing of bus passes
May perform any other related duties
Desired profile
Schooling
Meet one of the following profiles:
Hold a Diploma of Vocational Studies in an appropriate specialty
Hold a Secondary School Diploma or a diploma or attestation of studies recognized as equivalent by the competent authority.
Experience
Have six (6)years of pertinent experience
Other requirements
Bilingual (French and English), written and spoken
Strong interpersonal skills
Strong organizational and analytical skills
Competent useof MS Office (Word, Excel, Outlook)and Google Environment
Knowledge of the rules and regulations pertaining to transportation, as well as the basics of transportation planning and operations
Knowledge of GEOTAB would be considered an asset
Selection process
Only selected candidates will be contacted. The selection process will include an interview. It may also include ability and skills tests with regards to Word, Excel, problem solving and analytical skills.
Selected candidates will be required to:
Authorize verification of their professional references
Provide the required attestations of employment to validate the reported experience. Each letter must include: position held, start and end dates of employment, number of hours worked per week (or total for the employment), name, address and signature of the employer.
Undergo criminal record checks and verification of behaviours that could reasonably compromise the safety and well-being of students (Law47)
Additional Information
Diplomas obtained outside Québec must be accompanied by a comparative evaluation issued by the Ministère de l'Immigration, de la Francisation et de l'Intégration (MIFI). Reviews from other organizations (e.g., WES) are not accepted.
ETSB staff are subject to the Education Act and the Act respecting the laicity of the State. These laws provide, among other things, for all ETSB personnel to perform their duties with their faces uncovered. They also provide for the prohibition of the wearing of religious symbols, in particular for any member of staff who is on the premises of a school or centre or who is in the presence of a student.
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Apply on source site Job title: Office Agent, Principal Class
School / Centre / Department: Transportation Services
Location: Sherbrooke, Quebec
Workload & schedule: 30hours per week
Monday to Friday, 10:30 am to 5:00 pm
Status: Temporary
Desired effective Date: December 2026 toJune 30, 2027
Salary: $26.54- $32.47per hour
Supervisor: Director of Transportation Services
Nature of the work
The principal and customary work of an employee in this class of employment consists in organizing, coordinating and monitoring the work performed by his or her team composed of administrative support staff.
This class of employment also includes employees who perform principally and customarily highly specialized work characterized by the complexity, expertise and autonomyrequired.
Description of tasks
General tasks related to this class of employment
Coordinates, distributes, and verifiesthe work and gives advice on the quality
Ensures that deadlines are met
Ensures staff training
Determines the work schedule in his or her sector according to the instructions received, reminds persons concerned, in or outside the school board, of deadlines
Carriesout complex and specialized duties
Find, prepares, and verifies data
Prepares documents, statements, and reports, including the entry of data that he or she must interpret, if necessary, and that he or she locates in or outside the school board
Deals with the public or with employees concerning, in particular, the methods of payment or collection or any other matter within his or her competence
Uses necessary software to perform his or her duties related to: word processing, database entry, spreadsheets, and in-house programs
May be required to help colleagues with the common software or programs used
Tasks specific to this role
Coordinatereplacements for absent bus drivers
Ensurespare drivers are paid according to established procedures and regulations
May calculatetrip quotas, takeextra-curricular activities trip reservations from schools, make necessary verifications, and dispatchthem in accordance with established procedures
May organize special transportation for schools or extracurricular activities, reserve and book drivers for late buses
Maintain effective communication with drivers, parents, board services, partners, and resolve problems and issues within his or her competence
Ensure the transportation service complies with the various administrative and legal obligations associated with the schoolboard, government agencies, and external organizations
Preparedocuments and handlevarious administrative tasks while ensuring that the applicable practices, regulations, directives, policies and procedures are respected
Makesuggestions and recommendations designed to improve the operations for which he or she is responsible
May compile data and statistics
Supportthe transportation technician and assistant director of transportation in the accomplishment of various tasks, including the planning of transportation circuits and the issuing of bus passes
May perform any other related duties
Desired profile
Schooling
Meet one of the following profiles:
Hold a Diploma of Vocational Studies in an appropriate specialty
Hold a Secondary School Diploma or a diploma or attestation of studies recognized as equivalent by the competent authority.
Experience
Have six (6)years of pertinent experience
Other requirements
Bilingual (French and English), written and spoken
Strong interpersonal skills
Strong organizational and analytical skills
Competent useof MS Office (Word, Excel, Outlook)and Google Environment
Knowledge of the rules and regulations pertaining to transportation, as well as the basics of transportation planning and operations
Knowledge of GEOTAB would be considered an asset
Selection process
Only selected candidates will be contacted. The selection process will include an interview. It may also include ability and skills tests with regards to Word, Excel, problem solving and analytical skills.
Selected candidates will be required to:
Authorize verification of their professional references
Provide the required attestations of employment to validate the reported experience. Each letter must include: position held, start and end dates of employment, number of hours worked per week (or total for the employment), name, address and signature of the employer.
Undergo criminal record checks and verification of behaviours that could reasonably compromise the safety and well-being of students (Law47)
Additional Information
Diplomas obtained outside Québec must be accompanied by a comparative evaluation issued by the Ministère de l'Immigration, de la Francisation et de l'Intégration (MIFI). Reviews from other organizations (e.g., WES) are not accepted.
ETSB staff are subject to the Education Act and the Act respecting the laicity of the State. These laws provide, among other things, for all ETSB personnel to perform their duties with their faces uncovered. They also provide for the prohibition of the wearing of religious symbols, in particular for any member of staff who is on the premises of a school or centre or who is in the presence of a student.
#J-18808-Ljbffr