Job opportunity
Filing Clerk, People & Culture
Kinark Child and Family Services
Kinark Child and Family Services has a rich 50-year history serving children and youth through a wide range of evidence-based mental health services that include individual, family, and group counselling. We are on a mission to help children and youth with complex needs achieve better life outcomes with a broader vision of a healthy future for Ontario’s children and youth. We have a passionate team of over 700 staff serving close to 9,000 children and youth each year in our three program streams - Community-based Child and Youth Mental Health, Autism, and Forensic Mental Health.
Our people are the heartbeat of our organization where ‘Holding children, youth, and families at the centre of all that we do’ is only one of the values that guides our work.
In support of our journey towards being an employer of choice in our sectors, our staff is engaged for feedback to identify and support improvements, big and small, to enhance the employee experience.
If you have a passion for making a difference in the lives of children and youth with complex needs and want to be part of the mission we are on… Come join our team!
For more information about Kinark, our values, our strategic priorities, and our service programs, please visit ourwebsite at www.kinark.on.ca .
What we offer:
Competitive salary, comprehensive health and dental benefits, and other employment perks
*
Flexible work arrangement supporting employee work life balance
Employer Matching Defined Contribution Pension Plan up to 6%
*
Employee Wellness Program
Extensive Educational and Training Opportunities and Supports
Supportive work environment with regular Supervision and Feedback
Renowned Accredited Clinical Programs
*Dependent on hours worked, length of service and/or collective agreement (where relevant)
We currently have an opportunity for:
Position Title
Program Lists
Kinark Child & Family Services -> Head Office
Location
Markham, ON L3R 5X5 CA (Primary)
Reg/Temp
Temporary
Start Date
January 11, 2027
Temporary End Date
July 9, 2027
Full/Part Time
Full-Time
Relief
Other Employee Classification (if applicable)
Total # of hours per week
35
$22.83/hr CAD- $25.22/hr CAD
# of Positions
1
Close Date
November 18, 2026
Job Description
Reporting to the Manager, Employee Experience (People and Culture), the Filing Clerk position will be responsible for filing, updating and maintaining personnel files.
The hourly pay range for this position is$22.83/hr CAD- $25.22/hr CAD
Filing Clerk duties and responsibilities:
Create and maintain personnel files for employees with their digital and physical personnel files
Track and manage all the incoming digital and paper copies for filing and distribution
Support document and digitization requests from the People and Culture team
Tracking and reporting on filing progress
Manage file access requests and keep logs
Maintain an efficient filing system
Adhere to policies and procedures for personal data protection
Monitor and manage inventory of files and supplies; report shortages and replenish as needed
As the successful candidate, you will be responsible for the following: Verbal, written and electronic communication regarding the file room and personnel files
Perform audit of files and reconcile between digital and paper copies of personnel documents
Qualifications:
Requires post-secondary level education and / or administration experience with digital personnel files and organizing to prepare for uploading to an HRIS system
Strong time management, organizational and analytical skills
Demonstrated ability to fulfill responsibilities with a high regard for detail and accuracy
Proficiency with Microsoft Office Suite – specifically Excel, along with a willingness and ability to learn other software programs as required
Excellent oral and written communication skills
Ability to adapt to evolving priorities
** Please note that Equivalent combination of education & experience will be considered.
Kinark Child and Family Services conditions of employment include but are not limited to successful Criminal Record Check with Vulnerable Sector Screening or Criminal Broad Record Check, based on position, and completed Pre-Employment Medical certificate. Criminal record check disclosures with confirmed findings will be reviewed in accordance with applicable policies and relevant legislation and does not necessarily preclude employment. Each case is reviewed individually and considers the relevance of the findings to assess the implications to employment
Candidates must have the skills and knowledge needed to work with an increasingly diverse client and staff population as well as a proven commitment to anti-oppression, equity, and inclusion as relevant for the role applied to.
Kinark Child and Family Services values inclusivity and diversity in the workplace, including age, ancestry, disability, gender expression, gender identity, race, religion and sexual orientation, that make each of us unique, and recognize that people experience oppression based on these characteristics and identities. We encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation during any stage of the recruitment process, please notify People and Culture at [email protected] (905) 474-9595.
While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.
#J-18808-Ljbffr
Apply on source site Our people are the heartbeat of our organization where ‘Holding children, youth, and families at the centre of all that we do’ is only one of the values that guides our work.
In support of our journey towards being an employer of choice in our sectors, our staff is engaged for feedback to identify and support improvements, big and small, to enhance the employee experience.
If you have a passion for making a difference in the lives of children and youth with complex needs and want to be part of the mission we are on… Come join our team!
For more information about Kinark, our values, our strategic priorities, and our service programs, please visit ourwebsite at www.kinark.on.ca .
What we offer:
Competitive salary, comprehensive health and dental benefits, and other employment perks
*
Flexible work arrangement supporting employee work life balance
Employer Matching Defined Contribution Pension Plan up to 6%
*
Employee Wellness Program
Extensive Educational and Training Opportunities and Supports
Supportive work environment with regular Supervision and Feedback
Renowned Accredited Clinical Programs
*Dependent on hours worked, length of service and/or collective agreement (where relevant)
We currently have an opportunity for:
Position Title
Program Lists
Kinark Child & Family Services -> Head Office
Location
Markham, ON L3R 5X5 CA (Primary)
Reg/Temp
Temporary
Start Date
January 11, 2027
Temporary End Date
July 9, 2027
Full/Part Time
Full-Time
Relief
Other Employee Classification (if applicable)
Total # of hours per week
35
$22.83/hr CAD- $25.22/hr CAD
# of Positions
1
Close Date
November 18, 2026
Job Description
Reporting to the Manager, Employee Experience (People and Culture), the Filing Clerk position will be responsible for filing, updating and maintaining personnel files.
The hourly pay range for this position is$22.83/hr CAD- $25.22/hr CAD
Filing Clerk duties and responsibilities:
Create and maintain personnel files for employees with their digital and physical personnel files
Track and manage all the incoming digital and paper copies for filing and distribution
Support document and digitization requests from the People and Culture team
Tracking and reporting on filing progress
Manage file access requests and keep logs
Maintain an efficient filing system
Adhere to policies and procedures for personal data protection
Monitor and manage inventory of files and supplies; report shortages and replenish as needed
As the successful candidate, you will be responsible for the following: Verbal, written and electronic communication regarding the file room and personnel files
Perform audit of files and reconcile between digital and paper copies of personnel documents
Qualifications:
Requires post-secondary level education and / or administration experience with digital personnel files and organizing to prepare for uploading to an HRIS system
Strong time management, organizational and analytical skills
Demonstrated ability to fulfill responsibilities with a high regard for detail and accuracy
Proficiency with Microsoft Office Suite – specifically Excel, along with a willingness and ability to learn other software programs as required
Excellent oral and written communication skills
Ability to adapt to evolving priorities
** Please note that Equivalent combination of education & experience will be considered.
Kinark Child and Family Services conditions of employment include but are not limited to successful Criminal Record Check with Vulnerable Sector Screening or Criminal Broad Record Check, based on position, and completed Pre-Employment Medical certificate. Criminal record check disclosures with confirmed findings will be reviewed in accordance with applicable policies and relevant legislation and does not necessarily preclude employment. Each case is reviewed individually and considers the relevance of the findings to assess the implications to employment
Candidates must have the skills and knowledge needed to work with an increasingly diverse client and staff population as well as a proven commitment to anti-oppression, equity, and inclusion as relevant for the role applied to.
Kinark Child and Family Services values inclusivity and diversity in the workplace, including age, ancestry, disability, gender expression, gender identity, race, religion and sexual orientation, that make each of us unique, and recognize that people experience oppression based on these characteristics and identities. We encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation during any stage of the recruitment process, please notify People and Culture at [email protected] (905) 474-9595.
While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.
#J-18808-Ljbffr