Job opportunity
Paralegal - Corporate Secretary - Temporary
Air Canada
Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.
Reporting to the Specialist, Governance and Assistant Secretary, the Corporate Paralegal is responsible for maintaining the corporate records of Air Canada and its subsidiaries, corporate and business filings with Canadian and foreign regulatory authorities and supporting the work of the Corporate Secretary’s Office. This position also ensures that Air Canada and its subsidiaries comply with applicable regulations and assists in continually improving Air Canada’s corporate governance practices.
Responsibilities
Monitor and ensure compliance with provincial, federal and foreign regulations.
Prepare and file documentation with various regulatory authorities in Canada and foreign jurisdictions.
Draft and circulate corporate and shareholder resolutions and related documents.
Prepare annual returns in order to maintain Air Canada and its subsidiaries in good standing in Canada and foreign jurisdictions.
Maintain physical and electronic corporate records, including minute books and ledgers, corporate registers, company files, directors and officers listings, corporate structure charts and other standard subsidiary company records.
Draft and coordinate the signature of corporate documents (e.g. officer certificates, board resolutions, written consents).
Support the review and benchmarking of corporate, disclosure and governance documents.
Perform corporate searches using online research tools to gather and analyze information requested by various branches and clients.
Assist with research required by the Office of the Corporate Secretary.
Liaise with various levels of internal and external groups with respect to due diligence data rooms, audits.
Review information and document requests from various internal groups, including compliance questionnaires, and prepare responses as required.
Provide administrative support to the Manager, Governance and Assistant Secretary, as required.
Otherwise support the projects and activities of the Office of the Corporate Secretary.
Qualifications
College diploma as a paralegal or equivalent is required
Work experience in a corporate secretary’s office, legal department, law firm or equivalent is an asset
Experience with Corporations Canada and provincial registry filings is required
Strong technical proficiency and the ability to quickly learn and adapt to new software applications and digital tools, proficiency in Microsoft 365 applications (
Strong organizational skills, excellent time management skills and an ability to shift priorities on an ad hoc basis
Excellent communication skills, both verbal and written
Solid work ethics, high degree of integrity and dedication
High personal standards, discretion in handling sensitive and confidential information
Dedication to follow through on commitments, and openness and honesty in communications
Excellent client service orientation with both external and internal customers
Self-motivated to work independently and takes initiative, with a high regard for accuracy, attention to detail and confidentiality
Must be able to work effectively in a team environment
Flexibility and willingness to undertake a variety of assignments and to work outside regular office hours on occasion
Demonstrate punctuality and dependability to support overall team success in a fast-paced environment.
Conditions Of Employment
Candidates must be eligible to work in the country of interest at the time any offer of employment is made and are responsible for obtaining any required work permits, visas, or other authorizations necessary for employment. Prior to their start date, candidates will also need to provide proof of their eligibility to work in the country of interest.
Linguistic Requirements
Based on equal qualifications, preference will be given to bilingual candidates.
Diversity and Inclusion
Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success. As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.
Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.
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Apply on source site Reporting to the Specialist, Governance and Assistant Secretary, the Corporate Paralegal is responsible for maintaining the corporate records of Air Canada and its subsidiaries, corporate and business filings with Canadian and foreign regulatory authorities and supporting the work of the Corporate Secretary’s Office. This position also ensures that Air Canada and its subsidiaries comply with applicable regulations and assists in continually improving Air Canada’s corporate governance practices.
Responsibilities
Monitor and ensure compliance with provincial, federal and foreign regulations.
Prepare and file documentation with various regulatory authorities in Canada and foreign jurisdictions.
Draft and circulate corporate and shareholder resolutions and related documents.
Prepare annual returns in order to maintain Air Canada and its subsidiaries in good standing in Canada and foreign jurisdictions.
Maintain physical and electronic corporate records, including minute books and ledgers, corporate registers, company files, directors and officers listings, corporate structure charts and other standard subsidiary company records.
Draft and coordinate the signature of corporate documents (e.g. officer certificates, board resolutions, written consents).
Support the review and benchmarking of corporate, disclosure and governance documents.
Perform corporate searches using online research tools to gather and analyze information requested by various branches and clients.
Assist with research required by the Office of the Corporate Secretary.
Liaise with various levels of internal and external groups with respect to due diligence data rooms, audits.
Review information and document requests from various internal groups, including compliance questionnaires, and prepare responses as required.
Provide administrative support to the Manager, Governance and Assistant Secretary, as required.
Otherwise support the projects and activities of the Office of the Corporate Secretary.
Qualifications
College diploma as a paralegal or equivalent is required
Work experience in a corporate secretary’s office, legal department, law firm or equivalent is an asset
Experience with Corporations Canada and provincial registry filings is required
Strong technical proficiency and the ability to quickly learn and adapt to new software applications and digital tools, proficiency in Microsoft 365 applications (
Strong organizational skills, excellent time management skills and an ability to shift priorities on an ad hoc basis
Excellent communication skills, both verbal and written
Solid work ethics, high degree of integrity and dedication
High personal standards, discretion in handling sensitive and confidential information
Dedication to follow through on commitments, and openness and honesty in communications
Excellent client service orientation with both external and internal customers
Self-motivated to work independently and takes initiative, with a high regard for accuracy, attention to detail and confidentiality
Must be able to work effectively in a team environment
Flexibility and willingness to undertake a variety of assignments and to work outside regular office hours on occasion
Demonstrate punctuality and dependability to support overall team success in a fast-paced environment.
Conditions Of Employment
Candidates must be eligible to work in the country of interest at the time any offer of employment is made and are responsible for obtaining any required work permits, visas, or other authorizations necessary for employment. Prior to their start date, candidates will also need to provide proof of their eligibility to work in the country of interest.
Linguistic Requirements
Based on equal qualifications, preference will be given to bilingual candidates.
Diversity and Inclusion
Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success. As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.
Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.
#J-18808-Ljbffr