Job opportunity
Office Manager
The Headhunter
The Headhunter Group is an innovative Staffing and Recruiting Company operating in Canada Albania, Kosovo, Montenegro, Macedonia, Bosnia & Herzegovina, Serbia, Cyprus, Greece, and USA. We offer the newest mentality in the Staffing industry, and our core business is centered on candidates and Clients.
Position Overview
The
Office Manager
plays a central role in ensuring the smooth and efficient operation of the office while supporting management, accounting, and project teams. This position is responsible for coordinating administrative functions, overseeing office processes, supporting accounting activities, and maintaining organized project documentation.
The ideal candidate is
proactive, detail-oriented, and organized , with experience in the construction or restoration industry and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Office Management & Administration
Oversee
daily office operations , workflows, and administrative procedures
Manage office supplies, vendors, and service providers
Prepare correspondence, internal reports, and company documentation
Maintain organized
digital and physical filing systems
Schedule meetings, manage calendars, and support senior management
Support
employee onboarding , maintain personnel records, and assist with HR administration
Prepare and process
invoices, purchase orders, and payment follow-ups
Track expenses and support
payroll processing
Assist with
budget tracking and basic financial reporting
Liaise with
external accountants and bookkeepers
to ensure compliance with Canadian accounting requirements
Project & Operations Support
Provide administrative support to
project managers and field teams
Assist with
contract administration, compliance documentation, and project records
Ensure timely collection and organization of
insurance certificates, permits, safety documentation, and subcontractor paperwork
Coordinate communication between office staff, site teams, subcontractors, and client.
Qualifications
Bachelor's degree in
Business Administration, Accounting, or a related field
(preferred)
2–4 years
of experience in an
Office Manager, Office Administrator, or similar role , preferably in
construction, restoration, or a related industry
Strong knowledge of
QuickBooks ,
Microsoft Office Suite
(Excel, Word, Outlook), and cloud-based systems
Excellent organizational, time-management, and multitasking skills
Strong written and verbal communication skills
Ability to work independently and take ownership of office operations
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Apply on source site Position Overview
The
Office Manager
plays a central role in ensuring the smooth and efficient operation of the office while supporting management, accounting, and project teams. This position is responsible for coordinating administrative functions, overseeing office processes, supporting accounting activities, and maintaining organized project documentation.
The ideal candidate is
proactive, detail-oriented, and organized , with experience in the construction or restoration industry and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Office Management & Administration
Oversee
daily office operations , workflows, and administrative procedures
Manage office supplies, vendors, and service providers
Prepare correspondence, internal reports, and company documentation
Maintain organized
digital and physical filing systems
Schedule meetings, manage calendars, and support senior management
Support
employee onboarding , maintain personnel records, and assist with HR administration
Prepare and process
invoices, purchase orders, and payment follow-ups
Track expenses and support
payroll processing
Assist with
budget tracking and basic financial reporting
Liaise with
external accountants and bookkeepers
to ensure compliance with Canadian accounting requirements
Project & Operations Support
Provide administrative support to
project managers and field teams
Assist with
contract administration, compliance documentation, and project records
Ensure timely collection and organization of
insurance certificates, permits, safety documentation, and subcontractor paperwork
Coordinate communication between office staff, site teams, subcontractors, and client.
Qualifications
Bachelor's degree in
Business Administration, Accounting, or a related field
(preferred)
2–4 years
of experience in an
Office Manager, Office Administrator, or similar role , preferably in
construction, restoration, or a related industry
Strong knowledge of
QuickBooks ,
Microsoft Office Suite
(Excel, Word, Outlook), and cloud-based systems
Excellent organizational, time-management, and multitasking skills
Strong written and verbal communication skills
Ability to work independently and take ownership of office operations
#J-18808-Ljbffr