Job opportunity
Accounts Payable & Office Clerk
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Accounts Payable & Office Clerk
is responsible for processing of Accounts Payable and journal entries. This role provides clerical assistance and general office support to the Corporate Services department.
KEY RESPONSIBILITIES
Performs various Accounts Payable tasks:
Route invoices to the appropriate department for authorization
Verify new vendor identification
Follow up to ensure SIN is obtained for preparation of honorarium payments
Prepare and enter journal entries, into accounting system
File reports for finance and payable interactions
Distribute cheques and EFT notices as directed
Review interface transactions between DOC (CPSA database) and Microsoft Dynamics GP accounting system on a daily basis for payable related transactions
Provide backup/coverage for Accounts Payable Clerk, including generating weekly payment runs, preparation of wire payment details, preparation of routine government remittances and distribution of cheques and EFT notices
Assist with maintaining the administrative screens in the electronic workflow software (Corelntegrator)
General office support to the Corporate Services department:
Order and maintain supplies throughout the office. Track receipt of goods and code vendor invoices.
Process outgoing mail and couriers
Assist with projects for the Corporate Services department as requested
Records Administration:
Scan and upload documents, perform quality assurance and identify appropriate indexing properties
Identify issues with document types and names and consult with Coordinator
Monitor scanning program for potential batch errors
Provides backup coverage for general administration and kitchen support:
Organize and maintain kitchens, staff rooms and all other meeting rooms
Unload and load dishwashers; redistribute dishes across staff rooms and coffee stations
Order kitchen supplies, office furniture and equipment as required
Monitor and action equipment maintenance requests, including follow-up with landlord
Maintain fixed asset database and code office and maintenance invoices
Other duties as required.
QUALIFICATIONS
Required Minimum Qualifications:
Post secondary diploma in administration or equivalent
1 year of related administrative experience
Ability to lift up to 20 lbs
Preferred Qualifications and Experience:
Good communication skills with a strong customer focus.
Intermediate Microsoft Office or Office365 skills.
Strong organizational skills with the ability to multitask and prioritize.
High attention to detail.
Experience with Microsoft Dynamics, BI360, and CoreIntegrator is an asset.
SALARY
The annual salary for this position is $53,816 and includes a comprehensive benefit package and pension plan.
Please note that the successful candidate will be required to provide a Criminal Record Check satisfactory to CPSA.
We thank all candidates for their interest in CPSA. Only those selected to move forward in our selection process will be contacted.
By applying to this position, you are confirming you possess either a Canadian Citizenship, permanent resident, status, or valid work permit.
Applications will be accepted until 4:00 p.m. MST on Monday, November 16, 2026, or until a suitable candidate is identified.
CPSA embraces diversity and equal opportunity. The more inclusive we are, the better we can do our work. All candidates are considered for employment regardless of age, race, ethnicity, religion or belief, sex, sexual orientation, gender identity or expression, national origin, veteran or disability status.
CPSA's work of regulating physicians and physician assistants takes place throughout Alberta. Our office is in Treaty 6 Territory, traditional lands of many First Nations, including the Cree, Saulteaux, Blackfoot, Dene and Nakota Sioux. We are located within the Métis Homeland and acknowledge the Inuit who call this place home.
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Apply on source site is responsible for processing of Accounts Payable and journal entries. This role provides clerical assistance and general office support to the Corporate Services department.
KEY RESPONSIBILITIES
Performs various Accounts Payable tasks:
Route invoices to the appropriate department for authorization
Verify new vendor identification
Follow up to ensure SIN is obtained for preparation of honorarium payments
Prepare and enter journal entries, into accounting system
File reports for finance and payable interactions
Distribute cheques and EFT notices as directed
Review interface transactions between DOC (CPSA database) and Microsoft Dynamics GP accounting system on a daily basis for payable related transactions
Provide backup/coverage for Accounts Payable Clerk, including generating weekly payment runs, preparation of wire payment details, preparation of routine government remittances and distribution of cheques and EFT notices
Assist with maintaining the administrative screens in the electronic workflow software (Corelntegrator)
General office support to the Corporate Services department:
Order and maintain supplies throughout the office. Track receipt of goods and code vendor invoices.
Process outgoing mail and couriers
Assist with projects for the Corporate Services department as requested
Records Administration:
Scan and upload documents, perform quality assurance and identify appropriate indexing properties
Identify issues with document types and names and consult with Coordinator
Monitor scanning program for potential batch errors
Provides backup coverage for general administration and kitchen support:
Organize and maintain kitchens, staff rooms and all other meeting rooms
Unload and load dishwashers; redistribute dishes across staff rooms and coffee stations
Order kitchen supplies, office furniture and equipment as required
Monitor and action equipment maintenance requests, including follow-up with landlord
Maintain fixed asset database and code office and maintenance invoices
Other duties as required.
QUALIFICATIONS
Required Minimum Qualifications:
Post secondary diploma in administration or equivalent
1 year of related administrative experience
Ability to lift up to 20 lbs
Preferred Qualifications and Experience:
Good communication skills with a strong customer focus.
Intermediate Microsoft Office or Office365 skills.
Strong organizational skills with the ability to multitask and prioritize.
High attention to detail.
Experience with Microsoft Dynamics, BI360, and CoreIntegrator is an asset.
SALARY
The annual salary for this position is $53,816 and includes a comprehensive benefit package and pension plan.
Please note that the successful candidate will be required to provide a Criminal Record Check satisfactory to CPSA.
We thank all candidates for their interest in CPSA. Only those selected to move forward in our selection process will be contacted.
By applying to this position, you are confirming you possess either a Canadian Citizenship, permanent resident, status, or valid work permit.
Applications will be accepted until 4:00 p.m. MST on Monday, November 16, 2026, or until a suitable candidate is identified.
CPSA embraces diversity and equal opportunity. The more inclusive we are, the better we can do our work. All candidates are considered for employment regardless of age, race, ethnicity, religion or belief, sex, sexual orientation, gender identity or expression, national origin, veteran or disability status.
CPSA's work of regulating physicians and physician assistants takes place throughout Alberta. Our office is in Treaty 6 Territory, traditional lands of many First Nations, including the Cree, Saulteaux, Blackfoot, Dene and Nakota Sioux. We are located within the Métis Homeland and acknowledge the Inuit who call this place home.
#J-18808-Ljbffr