Job opportunity
Remote Visual Effects Coordinator
Refuge Visual Effects
In the land of craft beer, craft coffee, and craft doughnuts, we craft the visual effects of film and television, using tools of science to create pieces of art.
Refuge is an Emmy Award-winning visual effects studio based in Portland. A self-styled “Monster Shop,” we specialize in the creation of creatures, FX, and world-building that bring shows to life. Refuge is home to a team of skilled artists and producers committed to breakthrough work in visual effects. We thrive on creativity and collaboration, blending science with artistry to give talented professionals the opportunity to bring their ideas to life.
The Role
At Refuge, the Visual Effects Coordinator supports the day-to-day flow of production ensuring that information, assets, and communication move efficiently across the team.
This role works closely with the Production Manager, Producer, and VFX Supervisors, and is deeply embedded in the daily operations of a project. The expectation is not just to track tasks, but to actively support the team - keeping things organized, following up on details, and helping remove small issues before they become bigger problems.
What You’ll Be Responsible For
Data & Asset Management
Manage turnovers, plate ingestion, and client deliveries
Track incoming and outgoing assets to ensure nothing is missed
Help maintain clean, accurate data across the project
ShotGrid & Tracking
Build and maintain ShotGrid (or equivalent) with client and internal data
Keep task statuses, notes, and assignments up to date
Ensure information is accurate and accessible to the team
Send out work for vendor bids
Track vendor communication, awards, and priorities
Support Producer and Production Manager in managing vendor timelines
Daily Team Coordination
Track daily action items from rounds, dailies, and meetings
Follow up with artists and supervisors to ensure tasks are completed
Delivery Support
Prep and organize client deliveries
Ensure deliveries are complete, accurate, and on time
Coordinate with VFX Editor to keep project tracking aligned
Production Support
Assist Production Manager with scheduling updates and task tracking
Help keep the project running smoothly on a daily basis
Key Responsibilities
Keep day-to-day production operations organized and running smoothly
Ensure accurate tracking of assets, tasks, and project data
Support communication across artists, supervisors, and production
Follow up on details and ensure nothing falls through the cracks
Assist with deliveries, vendor coordination, and project logistics
Support the Production Manager and broader production team
What We’re Looking For
1–3+ years of experience in production, post-production, or VFX (Coordinator or similar role)
Strong organizational skills and attention to detail
Clear and proactive communication skills
Ability to multitask and stay focused in a fast-paced environment
Experience with production tracking tools (ShotGrid, ftrack, Notion, or similar)
A proactive mindset and willingness to follow through on tasks
Nice to Have
Familiarity with asset workflows and delivery processes
Interest in growing into Production Manager or Producer roles
Why This Role Matters
This role is the foundation of the production team. Coordinators are the connective layer that keeps information flowing, tasks moving, and teams aligned.
A strong Coordinator doesn’t just track what’s happening - they help make it happen. They bring organization, follow-through, and clarity to the day-to-day work, ensuring that projects run smoothly and that the team can focus on delivering great creative.
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Apply on source site Refuge is an Emmy Award-winning visual effects studio based in Portland. A self-styled “Monster Shop,” we specialize in the creation of creatures, FX, and world-building that bring shows to life. Refuge is home to a team of skilled artists and producers committed to breakthrough work in visual effects. We thrive on creativity and collaboration, blending science with artistry to give talented professionals the opportunity to bring their ideas to life.
The Role
At Refuge, the Visual Effects Coordinator supports the day-to-day flow of production ensuring that information, assets, and communication move efficiently across the team.
This role works closely with the Production Manager, Producer, and VFX Supervisors, and is deeply embedded in the daily operations of a project. The expectation is not just to track tasks, but to actively support the team - keeping things organized, following up on details, and helping remove small issues before they become bigger problems.
What You’ll Be Responsible For
Data & Asset Management
Manage turnovers, plate ingestion, and client deliveries
Track incoming and outgoing assets to ensure nothing is missed
Help maintain clean, accurate data across the project
ShotGrid & Tracking
Build and maintain ShotGrid (or equivalent) with client and internal data
Keep task statuses, notes, and assignments up to date
Ensure information is accurate and accessible to the team
Send out work for vendor bids
Track vendor communication, awards, and priorities
Support Producer and Production Manager in managing vendor timelines
Daily Team Coordination
Track daily action items from rounds, dailies, and meetings
Follow up with artists and supervisors to ensure tasks are completed
Delivery Support
Prep and organize client deliveries
Ensure deliveries are complete, accurate, and on time
Coordinate with VFX Editor to keep project tracking aligned
Production Support
Assist Production Manager with scheduling updates and task tracking
Help keep the project running smoothly on a daily basis
Key Responsibilities
Keep day-to-day production operations organized and running smoothly
Ensure accurate tracking of assets, tasks, and project data
Support communication across artists, supervisors, and production
Follow up on details and ensure nothing falls through the cracks
Assist with deliveries, vendor coordination, and project logistics
Support the Production Manager and broader production team
What We’re Looking For
1–3+ years of experience in production, post-production, or VFX (Coordinator or similar role)
Strong organizational skills and attention to detail
Clear and proactive communication skills
Ability to multitask and stay focused in a fast-paced environment
Experience with production tracking tools (ShotGrid, ftrack, Notion, or similar)
A proactive mindset and willingness to follow through on tasks
Nice to Have
Familiarity with asset workflows and delivery processes
Interest in growing into Production Manager or Producer roles
Why This Role Matters
This role is the foundation of the production team. Coordinators are the connective layer that keeps information flowing, tasks moving, and teams aligned.
A strong Coordinator doesn’t just track what’s happening - they help make it happen. They bring organization, follow-through, and clarity to the day-to-day work, ensuring that projects run smoothly and that the team can focus on delivering great creative.
#J-18808-Ljbffr