Job opportunity
Human Resources Assistant (Temporary, up to 6 months)
Owen Sound
ServiceArea: CorporateServices
Department: HumanResources
WorkLocation: CityHall,1CardenStreet
WorkMode: InPerson
JobTypeandDuration: Temporary,FulltimeVacancy
PositionAvailability: 1existingvacantposition
SalaryRange: $30.36-$37.95perhour
Affiliation: Non-Union
WhyJointheCityofGuelph?
WhenyoujointheCityofGuelph,youjoinateamofover2000employeeswhodeliverservicesthecommunityreliesoneveryday.Together,wearebringingtolifeGuelph'svisionofaninclusive,connected,andprosperouscitywherewelookaftereachotherandourenvironment.Asasingletiermunicipality,weofferavarietyofoccupationsandcareerspecialitieswithinourorganization.GuidedbythegoalsandobjectivesoftheFutureGuelph:StrategicPlanandcommittedtotheCorporateValuesofintegrity,service,inclusion,wellnessandlearning,thecandidatewillaidintheachievementoftheCommunityVisionforaninclusive,connected,prosperouscity.
Whatweoffer
Weoffercompetitivewagesandcomprehensivebenefitstomeettheneedsofourdiverseemployees.Manyofourpositionsoffer:
Paidvacationdays,increasingwithyearsofservice
Paidpersonaldays;
Hybridandflexibleworkarrangements;
DefinedbenefitpensionplanwithOMERS,including100-per-centemployermatching;
Extendedhealthanddentalbenefits,includingHealthCareSpendingAccount;
EmployeeandFamilyAssistanceProgram;
Parentalleavetopupprogram;
Learninganddevelopmentopportunitiesincludingtuitionassistance
Employeerecognitionprograms.
Positionoverview
ResumesarebeingacceptedforthetemporarypositionofHumanResourcesAssistantwithintheHumanResourcesDepartment.ReportingtotheManager,EmployeeExperience & OrganizationalDevelopmentthesuccessfulcandidatewillplayavitalroleinsupportinghighvolumerecruitments.Theprimaryresponsibilityistoassistintheefficientandtimelyexecutionofrecruitmentprocesses,ensuringthatallstaffingneedsaremetinalignmentwiththeorganization'sgoals.GuidedbythegoalsandobjectivesoftheCityofGuelphCorporateStrategicPlanandcommittedtotheCorporateValuesofintegrity,service,inclusion,wellnessandlearning,thecandidatewillaidintheachievementoftheCommunityVisionforaninclusive,connected,prosperouscity.
Keydutiesandresponsibilities
Providefrontline(inperson,phone,emailandsocialmedia)customerservicetoallleaders,employeesandthegeneralpublic.
WithassistancefromtheHumanResourcesAssociates,respondtomyHRinquiriesviaemail,phoneorfacetoface.
SupporttheRecruitmentSpecialistswithvariousfunctionsincludingmassseasonalrecruitmentactivities.
Provideexcellentcustomerserviceandsupporttomassrecruitmenthiringmanagersbycoordinatingaspectsoftherecruitmentprocessincludingpostingseasonalandcoopjobpostings,advertising,prepareanddistributeapplicantlists,coordinatinginterviews,referencechecking,preparinginterviewpackages,creatingofferletters,trackingconditionalitemsofoffer.
CoordinateandprovidesupportforallrecruitmentsoftwaresystemsincludingiCIMS(ApplicantTrackingSystem)andJDEdwards(HumanResourcesInformationSystem).
Ensureproperrecording,routing,retention,storageand/ordispositionofalldocumentsreceivedintherecruitmentprocess,inaccordancewithestablishedpoliciesandproceduralguidelines.
MaintainhighqualitystandardsinthedeliveryofinternalHumanResourcesservices.
Responsibleforeffectiveandtimelyrecordsfilingforthedivisionandmaildistributionforthedepartment.
ProvideadministrativesupportforHumanResourcesactivitiesandcorporateevents.
Supportandattendjobfairs.
Monitorandreportonmetricsforseasonalhires.
Performmiscellaneousjob-relateddutiesasassigned.
Qualificationsandrequirements
Experiencerelatedtothedutiesabove,normallyacquiredthroughthecompletionofpost-secondaryeducationinHumanResourcesorarelatedfieldandexperiencewithprovidingrecruitmentsupportinaunionizedenvironment.Candidateswithanequivalentcombinationofeducationandexperiencemaybeconsidered.
Experienceinprovidingcustomerservicesupporttoemployeesand/orthegeneralpublicviaphone,emailandinperson.
UnderstandingofgeneralHRproceduresandpracticesincludingbutnotlimitedto:handlingofconfidentialorsensitiveinformation,recruitmentandlabourrelations.
Superiorcustomerserviceandinterpersonalskillsincludingtheabilitytoeffectivelycommunicateandworkcollaborativelywithawiderangeofindividualsincludingemployees,agencies,externalcontactsandthepublic.
Excellentorganizationalskillswiththeabilitytomanagemultipletasksinademandingenvironment.
Self-directed,well-organizedandproactiveindividual.
Abilitytomakeadministrativeandproceduraldecisionsandjudgmentsonsensitive,confidentialissues.
KnowledgeofrelevantemploymentlegislationincludingEmploymentStandardsandHumanRights.
Abilitytomaintainaccuracyandworkqualitystandards.
Abilitytoworkeffectivelyinateamenvironment.
ExperiencewithMicrosoftOffice(Word,Excel,PowerPoint&Outlook).
ExperiencewithHRISsoftwaresuchasJDEdwards,andapplicanttrackingsystemsforrecruitmentwouldbeanasset.
Notes
Applicantsarerequiredtodemonstrateintheirapplicationhowtheirqualificationsmatchthosespecifiedabove.Assessmentsbasedonalloftheobjectivesandqualificationslistedabovewillbeapartoftheinterview,writtenand/orpracticaltestandreferencechecking.
Hoursofwork
35hoursperweek,MondaytoFriday,betweenthehoursof8:30a.mand4:30p.m.
HiringProcessTransparency
TheCityofGuelphiscommittedtofairandtransparentrecruitmentpractices.Candidateswhoparticipateinaninterviewforthispositionwillbenotifiedofthehiringdecisionwithin45daysoftheirinterview.Notificationswillbeprovidedinwriting,orthroughtechnology.
CommitmenttoDiversity&Accessibility
TheCityofGuelphisanequalopportunityemployer.Wecelebratediversityandarecommittedtocreatinganinclusiveworkplacewhereemployeesfeelwelcome,valuedandengaged.Ouremploymentpoliciesstrictlyprohibitallformsofdiscriminationonanyofthegroundsinrelevantlaws.Allemploymentpracticesaresolelybasedonindividualmerit,qualifications,andorganization'sneedsatthetime.InkeepingwiththeOntarioHumanRightsCodeandtheAccessibilityforOntarianswithDisabilitiesAct,wearecommittedtoworkingwithandprovidingreasonableaccommodationforqualifiedindividualsinourjobapplicationprocedures.Ifyouneedanaccommodationinordertoparticipateinthehiringprocess,youmaycontactustomakeyourneedsknowninadvance.
PrivacyNotice
Personalinformationcollectedthroughtherecruitmentprocesswillbeusedsolelytodetermineeligibilityforemployment.Wethankallcandidatesinadvance;however,onlythosebeingconsideredforaninterviewwillbecontacted.
#J-18808-Ljbffr
Apply on source site Department: HumanResources
WorkLocation: CityHall,1CardenStreet
WorkMode: InPerson
JobTypeandDuration: Temporary,FulltimeVacancy
PositionAvailability: 1existingvacantposition
SalaryRange: $30.36-$37.95perhour
Affiliation: Non-Union
WhyJointheCityofGuelph?
WhenyoujointheCityofGuelph,youjoinateamofover2000employeeswhodeliverservicesthecommunityreliesoneveryday.Together,wearebringingtolifeGuelph'svisionofaninclusive,connected,andprosperouscitywherewelookaftereachotherandourenvironment.Asasingletiermunicipality,weofferavarietyofoccupationsandcareerspecialitieswithinourorganization.GuidedbythegoalsandobjectivesoftheFutureGuelph:StrategicPlanandcommittedtotheCorporateValuesofintegrity,service,inclusion,wellnessandlearning,thecandidatewillaidintheachievementoftheCommunityVisionforaninclusive,connected,prosperouscity.
Whatweoffer
Weoffercompetitivewagesandcomprehensivebenefitstomeettheneedsofourdiverseemployees.Manyofourpositionsoffer:
Paidvacationdays,increasingwithyearsofservice
Paidpersonaldays;
Hybridandflexibleworkarrangements;
DefinedbenefitpensionplanwithOMERS,including100-per-centemployermatching;
Extendedhealthanddentalbenefits,includingHealthCareSpendingAccount;
EmployeeandFamilyAssistanceProgram;
Parentalleavetopupprogram;
Learninganddevelopmentopportunitiesincludingtuitionassistance
Employeerecognitionprograms.
Positionoverview
ResumesarebeingacceptedforthetemporarypositionofHumanResourcesAssistantwithintheHumanResourcesDepartment.ReportingtotheManager,EmployeeExperience & OrganizationalDevelopmentthesuccessfulcandidatewillplayavitalroleinsupportinghighvolumerecruitments.Theprimaryresponsibilityistoassistintheefficientandtimelyexecutionofrecruitmentprocesses,ensuringthatallstaffingneedsaremetinalignmentwiththeorganization'sgoals.GuidedbythegoalsandobjectivesoftheCityofGuelphCorporateStrategicPlanandcommittedtotheCorporateValuesofintegrity,service,inclusion,wellnessandlearning,thecandidatewillaidintheachievementoftheCommunityVisionforaninclusive,connected,prosperouscity.
Keydutiesandresponsibilities
Providefrontline(inperson,phone,emailandsocialmedia)customerservicetoallleaders,employeesandthegeneralpublic.
WithassistancefromtheHumanResourcesAssociates,respondtomyHRinquiriesviaemail,phoneorfacetoface.
SupporttheRecruitmentSpecialistswithvariousfunctionsincludingmassseasonalrecruitmentactivities.
Provideexcellentcustomerserviceandsupporttomassrecruitmenthiringmanagersbycoordinatingaspectsoftherecruitmentprocessincludingpostingseasonalandcoopjobpostings,advertising,prepareanddistributeapplicantlists,coordinatinginterviews,referencechecking,preparinginterviewpackages,creatingofferletters,trackingconditionalitemsofoffer.
CoordinateandprovidesupportforallrecruitmentsoftwaresystemsincludingiCIMS(ApplicantTrackingSystem)andJDEdwards(HumanResourcesInformationSystem).
Ensureproperrecording,routing,retention,storageand/ordispositionofalldocumentsreceivedintherecruitmentprocess,inaccordancewithestablishedpoliciesandproceduralguidelines.
MaintainhighqualitystandardsinthedeliveryofinternalHumanResourcesservices.
Responsibleforeffectiveandtimelyrecordsfilingforthedivisionandmaildistributionforthedepartment.
ProvideadministrativesupportforHumanResourcesactivitiesandcorporateevents.
Supportandattendjobfairs.
Monitorandreportonmetricsforseasonalhires.
Performmiscellaneousjob-relateddutiesasassigned.
Qualificationsandrequirements
Experiencerelatedtothedutiesabove,normallyacquiredthroughthecompletionofpost-secondaryeducationinHumanResourcesorarelatedfieldandexperiencewithprovidingrecruitmentsupportinaunionizedenvironment.Candidateswithanequivalentcombinationofeducationandexperiencemaybeconsidered.
Experienceinprovidingcustomerservicesupporttoemployeesand/orthegeneralpublicviaphone,emailandinperson.
UnderstandingofgeneralHRproceduresandpracticesincludingbutnotlimitedto:handlingofconfidentialorsensitiveinformation,recruitmentandlabourrelations.
Superiorcustomerserviceandinterpersonalskillsincludingtheabilitytoeffectivelycommunicateandworkcollaborativelywithawiderangeofindividualsincludingemployees,agencies,externalcontactsandthepublic.
Excellentorganizationalskillswiththeabilitytomanagemultipletasksinademandingenvironment.
Self-directed,well-organizedandproactiveindividual.
Abilitytomakeadministrativeandproceduraldecisionsandjudgmentsonsensitive,confidentialissues.
KnowledgeofrelevantemploymentlegislationincludingEmploymentStandardsandHumanRights.
Abilitytomaintainaccuracyandworkqualitystandards.
Abilitytoworkeffectivelyinateamenvironment.
ExperiencewithMicrosoftOffice(Word,Excel,PowerPoint&Outlook).
ExperiencewithHRISsoftwaresuchasJDEdwards,andapplicanttrackingsystemsforrecruitmentwouldbeanasset.
Notes
Applicantsarerequiredtodemonstrateintheirapplicationhowtheirqualificationsmatchthosespecifiedabove.Assessmentsbasedonalloftheobjectivesandqualificationslistedabovewillbeapartoftheinterview,writtenand/orpracticaltestandreferencechecking.
Hoursofwork
35hoursperweek,MondaytoFriday,betweenthehoursof8:30a.mand4:30p.m.
HiringProcessTransparency
TheCityofGuelphiscommittedtofairandtransparentrecruitmentpractices.Candidateswhoparticipateinaninterviewforthispositionwillbenotifiedofthehiringdecisionwithin45daysoftheirinterview.Notificationswillbeprovidedinwriting,orthroughtechnology.
CommitmenttoDiversity&Accessibility
TheCityofGuelphisanequalopportunityemployer.Wecelebratediversityandarecommittedtocreatinganinclusiveworkplacewhereemployeesfeelwelcome,valuedandengaged.Ouremploymentpoliciesstrictlyprohibitallformsofdiscriminationonanyofthegroundsinrelevantlaws.Allemploymentpracticesaresolelybasedonindividualmerit,qualifications,andorganization'sneedsatthetime.InkeepingwiththeOntarioHumanRightsCodeandtheAccessibilityforOntarianswithDisabilitiesAct,wearecommittedtoworkingwithandprovidingreasonableaccommodationforqualifiedindividualsinourjobapplicationprocedures.Ifyouneedanaccommodationinordertoparticipateinthehiringprocess,youmaycontactustomakeyourneedsknowninadvance.
PrivacyNotice
Personalinformationcollectedthroughtherecruitmentprocesswillbeusedsolelytodetermineeligibilityforemployment.Wethankallcandidatesinadvance;however,onlythosebeingconsideredforaninterviewwillbecontacted.
#J-18808-Ljbffr