Job opportunity
Executive Assistant Vice-President Communications
McMaster University
Support McMaster University’s Vice-President, Communications through executive calendar management, confidential information handling, and senior-level coordination. This role is based within McMaster Communications.
As Executive Assistant, you will help establish and operate the Vice-President’s new executive office. You will coordinate priorities, manage commitments, and support institutional communications across McMaster. The position requires sound judgment, initiative, and exceptional organization while working with senior university leadership and external stakeholders.
Key Responsibilities:
Manage complex calendars, senior meetings, and institutional commitments
Coordinate briefings, correspondence, presentations, and background materials
Monitor requests, decisions, action items, and follow-up activities
Coordinate executive engagements, events, travel, and meetings
Maintain confidential executive records and documentation
Requirements:
College diploma or equivalent education and experience
Four to six years of progressively responsible administrative experience
Experience supporting senior executives or equivalent leaders
Excellent written, verbal, organizational, and problem-solving skills
Advanced proficiency in Microsoft 365 applications
Apply executive administration, discretion, communication, and coordination skills supporting McMaster Communications and its Vice-President.
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Apply on source site As Executive Assistant, you will help establish and operate the Vice-President’s new executive office. You will coordinate priorities, manage commitments, and support institutional communications across McMaster. The position requires sound judgment, initiative, and exceptional organization while working with senior university leadership and external stakeholders.
Key Responsibilities:
Manage complex calendars, senior meetings, and institutional commitments
Coordinate briefings, correspondence, presentations, and background materials
Monitor requests, decisions, action items, and follow-up activities
Coordinate executive engagements, events, travel, and meetings
Maintain confidential executive records and documentation
Requirements:
College diploma or equivalent education and experience
Four to six years of progressively responsible administrative experience
Experience supporting senior executives or equivalent leaders
Excellent written, verbal, organizational, and problem-solving skills
Advanced proficiency in Microsoft 365 applications
Apply executive administration, discretion, communication, and coordination skills supporting McMaster Communications and its Vice-President.
#J-18808-Ljbffr