Job opportunity
Finance and Administration Manager
Valencia
Admin Full Time Ottawa, ON Hybrid Starting at $75,000 CAD per year
Vacation:
Unlimited, remote work eligibility
Security Level:
Secret clearance eligible
Experience:
Five or more years.
Valencia is hiring for a senior finance and administration professional. Reporting to the Chief Executive Optimist, your work will be supporting Valencia’s management, accounting, sales, and delivery staff.
Your experience in bookkeeping, invoicing, payroll, corporate operations, and executive administration will be needed to support our creative and engaging team of Cyber Optimists. Ideally, you have worked in professional services and technology firms.
Your work will be broad, focusing on where we need the most help in operating our growing business. Expect your responsibilities to include:
Administrative support for the executive team and staff
Bookkeeping and finance dashboards with support from accounting
Invoicing, and Payroll
Recruiting and administration support
Sales support for product and service quotations
HR support, including maintaining staff resumes
Delivery support (logistics, project administration, document formatting)
Your Skills and Traits
A positive attitude to work with our talented, curious, and collaborative team
Initiative
Great ability to learn and work with technology, including AI
High competence with Microsoft Office
Interest in learning about Cybersecurity and Privacy
Excellent organizational skills
Background knowledge of Cybersecurity, Cloud, and IT services and solutions.
Working at Valencia
We offer the opportunity to join us in creating a safe and empowering digital world through your actions and behaviour. We are Cyber Optimists. Valencia has a mission to help our clients find a positive path forward toward a safe and empowering digital world. Our values are clear:
Integrity . We are committed to unwavering accountability and professionalism for ourselves, our peers, and our clients.
Quality.
We embrace the diversity of thought and collaboration leading to stronger results.
Creativity.
We understand that autonomy, innovation, and disruption are essential to unleashing our team’s creativity.
Our professional services and solutions encompass the Cybersecurity and Privacy needs of our clients:
Finance
Accounts Receivable
Accounts Payable
Responding to client financial inquiries
Liaise with Accountants and Bookkeepers as needed
Human Resources
Coordinate with contractors
Maintain employee benefits
Coordinate employee performance managementMaintain job descriptions
Track and coordinate applicants
Operations and Administration
Coordination with outsourced legal counsel
General Inbound calls for Sales, Finance and other inquiries
Monitor and respond to communications received on shared mailboxes
Assist with meeting and calendars of executive team
Attend meetings to track notes and action items
Track and progress miscellaneous administrative tasks
Liaise with clients as needed to assist with project coordination
Coordination of procurement once sale is completed
Work with product vendors to manage standing and certifications with them
Assist with contract tracking and renewals
Order, coordinate and track hardware and software orders to clients
Follow-up with vendors as needed to ensure efficient delivery of products
Keep clients informed of status/issues/delays
#J-18808-Ljbffr
Apply on source site Vacation:
Unlimited, remote work eligibility
Security Level:
Secret clearance eligible
Experience:
Five or more years.
Valencia is hiring for a senior finance and administration professional. Reporting to the Chief Executive Optimist, your work will be supporting Valencia’s management, accounting, sales, and delivery staff.
Your experience in bookkeeping, invoicing, payroll, corporate operations, and executive administration will be needed to support our creative and engaging team of Cyber Optimists. Ideally, you have worked in professional services and technology firms.
Your work will be broad, focusing on where we need the most help in operating our growing business. Expect your responsibilities to include:
Administrative support for the executive team and staff
Bookkeeping and finance dashboards with support from accounting
Invoicing, and Payroll
Recruiting and administration support
Sales support for product and service quotations
HR support, including maintaining staff resumes
Delivery support (logistics, project administration, document formatting)
Your Skills and Traits
A positive attitude to work with our talented, curious, and collaborative team
Initiative
Great ability to learn and work with technology, including AI
High competence with Microsoft Office
Interest in learning about Cybersecurity and Privacy
Excellent organizational skills
Background knowledge of Cybersecurity, Cloud, and IT services and solutions.
Working at Valencia
We offer the opportunity to join us in creating a safe and empowering digital world through your actions and behaviour. We are Cyber Optimists. Valencia has a mission to help our clients find a positive path forward toward a safe and empowering digital world. Our values are clear:
Integrity . We are committed to unwavering accountability and professionalism for ourselves, our peers, and our clients.
Quality.
We embrace the diversity of thought and collaboration leading to stronger results.
Creativity.
We understand that autonomy, innovation, and disruption are essential to unleashing our team’s creativity.
Our professional services and solutions encompass the Cybersecurity and Privacy needs of our clients:
Finance
Accounts Receivable
Accounts Payable
Responding to client financial inquiries
Liaise with Accountants and Bookkeepers as needed
Human Resources
Coordinate with contractors
Maintain employee benefits
Coordinate employee performance managementMaintain job descriptions
Track and coordinate applicants
Operations and Administration
Coordination with outsourced legal counsel
General Inbound calls for Sales, Finance and other inquiries
Monitor and respond to communications received on shared mailboxes
Assist with meeting and calendars of executive team
Attend meetings to track notes and action items
Track and progress miscellaneous administrative tasks
Liaise with clients as needed to assist with project coordination
Coordination of procurement once sale is completed
Work with product vendors to manage standing and certifications with them
Assist with contract tracking and renewals
Order, coordinate and track hardware and software orders to clients
Follow-up with vendors as needed to ensure efficient delivery of products
Keep clients informed of status/issues/delays
#J-18808-Ljbffr