Job opportunity
Admin Support 7 - Cleghorn
St. Joseph's Healthcare Hamilton
Position Details
Job Number:
JR02494
Department:
Cleghorn Program Hamilton
This position may be scheduled at any of the following sites:
West 5th Campus (Hamilton Mountain)
Job Type:
Temporary (Fixed Term), Part time
Contract Duration (If applicable):
17 months
Number of Positions:
1
Union:
CUPE Local 786
Hourly Rate (Min / Max):
$28.89 - $31.4
Schedule
Work Days:
Monday to Friday
Time of Day:
Days
Shift:
Hours - 6
Shift Start: (If applicable)
AM 09:00
Reason for Posting:
Posting is for a role with an existing vacancy
Application Dates
Opening Date:
2026-10-20
Closing Date:
2026-10-27
Job Description
Position Summary:
This position provides clerical and reception support to the registration scheduling and operational functions of the Cleghorn Early Intervention Clinic.
Qualifications:
Grade 12 diploma or equivalent and a minimum of a one-year college business/administrative certificate required
Minimum of one year experience working in a mental health setting preferably in an outpatient setting
Medical terminology certificate
Basic skill level in MS Word Excel and PowerPoint required
Basic skill level spelling required
Basic skill level typing required
Clerical testing may be required as part of the selection process
Proven proficiency with internal systems (ie. Dovetale) required
Maintain excellent interpersonal relationships while handling multiple tasks
Experience working with youth and families from diverse backgrounds prefered
Excellent organizational and problem-solving skills required
Ability for self-initiative and independence of action required.
Excellent work performance and attendance record is essential.
Responsibilities:
Some responsibilities include:
Handles telephone calls and unscheduled visits ensuring appropriate action according to the nature of the situation initiating referrals and relaying messages as required
Registers clients and schedules client appointments confirming canceling and rescheduling appointments as needed
Assisting with the management of health records
Provides administrative support by typing routine correspondence distributing mail faxing photocopying and administrative filing
Tracks petty cash for the office
Ensures orderliness of waiting area and clinical charting/supply room
Assists in development of new administrative procedures in clinic as required
Prepares inpatient admission packages
Data entry as required
All other duties as assigned
St. Joseph’s Health System (SJHS) and its member organizations are equal opportunity employers and strives for equity, inclusiveness, and diversity in all programs, practices, facilities, and people.We foster a culture of patient and staff safety where all positions comply and work in conjunction with the
Mission, Vision, and Core Values
.
We thank all applicants for their interest, however, only those selected for an interview will be contacted. SJHS and its member organizations are committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process ([email protected]).
#J-18808-Ljbffr
Apply on source site Job Number:
JR02494
Department:
Cleghorn Program Hamilton
This position may be scheduled at any of the following sites:
West 5th Campus (Hamilton Mountain)
Job Type:
Temporary (Fixed Term), Part time
Contract Duration (If applicable):
17 months
Number of Positions:
1
Union:
CUPE Local 786
Hourly Rate (Min / Max):
$28.89 - $31.4
Schedule
Work Days:
Monday to Friday
Time of Day:
Days
Shift:
Hours - 6
Shift Start: (If applicable)
AM 09:00
Reason for Posting:
Posting is for a role with an existing vacancy
Application Dates
Opening Date:
2026-10-20
Closing Date:
2026-10-27
Job Description
Position Summary:
This position provides clerical and reception support to the registration scheduling and operational functions of the Cleghorn Early Intervention Clinic.
Qualifications:
Grade 12 diploma or equivalent and a minimum of a one-year college business/administrative certificate required
Minimum of one year experience working in a mental health setting preferably in an outpatient setting
Medical terminology certificate
Basic skill level in MS Word Excel and PowerPoint required
Basic skill level spelling required
Basic skill level typing required
Clerical testing may be required as part of the selection process
Proven proficiency with internal systems (ie. Dovetale) required
Maintain excellent interpersonal relationships while handling multiple tasks
Experience working with youth and families from diverse backgrounds prefered
Excellent organizational and problem-solving skills required
Ability for self-initiative and independence of action required.
Excellent work performance and attendance record is essential.
Responsibilities:
Some responsibilities include:
Handles telephone calls and unscheduled visits ensuring appropriate action according to the nature of the situation initiating referrals and relaying messages as required
Registers clients and schedules client appointments confirming canceling and rescheduling appointments as needed
Assisting with the management of health records
Provides administrative support by typing routine correspondence distributing mail faxing photocopying and administrative filing
Tracks petty cash for the office
Ensures orderliness of waiting area and clinical charting/supply room
Assists in development of new administrative procedures in clinic as required
Prepares inpatient admission packages
Data entry as required
All other duties as assigned
St. Joseph’s Health System (SJHS) and its member organizations are equal opportunity employers and strives for equity, inclusiveness, and diversity in all programs, practices, facilities, and people.We foster a culture of patient and staff safety where all positions comply and work in conjunction with the
Mission, Vision, and Core Values
.
We thank all applicants for their interest, however, only those selected for an interview will be contacted. SJHS and its member organizations are committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process ([email protected]).
#J-18808-Ljbffr