Job opportunity
Records Assistant
Ricoh Americas Corporation
The key responsibilities of this role are:
Prepare files and boxes for storage. Requires lifting of up to 50 lbs.
Liaise with off-site vender
Enter and update data into the records management system
Perform files searches
Manage requests by (email/telephone inquiries)
Validate and reconcile vendor work-orders and invoices
Assist with special projects and performs other related duties as assigned
Manage circulation of files from on-site and from off-site storage
Supports digitizing efforts
Supports electronic filing
Supports workflows related to File Transfers, Legal holds, and destruction
Other related duties as required
Key Competencies Required
2-3 years relevant information governance/ records management experience. An equivalent combination of education, training and experience may be acceptable. Legal industry experience is preferred
Professional services firm experience
Prior records management experience in a business to business environment
Contract or Temporary position
Excellent communication and interpersonal skills
Strong typing and data entry skills
Ability to work independently, follow instructions with minimal supervision and take initiative
A team player with excellent interpersonal skills
Proficiency in computer systems and software applications including Microsoft Office (Outlook, Word, Excel) as well as the firm’s Document Management System, Records Management Software, Document Imaging Software, and any additional firm applications used to manage client matter records and information
Come Create at Ricoh:
If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.
Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.
Invest in Yourself:
At Ricoh, you can:
Select the medical, dental, life, and disability insurance coverage that fits your needs.
Contribute to your financial security with Ricoh Canada’s Retirement plan, with company matching contributions.
Augment your education with team member tuition assistance programs.
Enjoy paid vacation time and paid holidays annually.
Tap into many other benefits to enhance your health, wellness such and ongoing personal and professional development.
#J-18808-Ljbffr
Apply on source site Prepare files and boxes for storage. Requires lifting of up to 50 lbs.
Liaise with off-site vender
Enter and update data into the records management system
Perform files searches
Manage requests by (email/telephone inquiries)
Validate and reconcile vendor work-orders and invoices
Assist with special projects and performs other related duties as assigned
Manage circulation of files from on-site and from off-site storage
Supports digitizing efforts
Supports electronic filing
Supports workflows related to File Transfers, Legal holds, and destruction
Other related duties as required
Key Competencies Required
2-3 years relevant information governance/ records management experience. An equivalent combination of education, training and experience may be acceptable. Legal industry experience is preferred
Professional services firm experience
Prior records management experience in a business to business environment
Contract or Temporary position
Excellent communication and interpersonal skills
Strong typing and data entry skills
Ability to work independently, follow instructions with minimal supervision and take initiative
A team player with excellent interpersonal skills
Proficiency in computer systems and software applications including Microsoft Office (Outlook, Word, Excel) as well as the firm’s Document Management System, Records Management Software, Document Imaging Software, and any additional firm applications used to manage client matter records and information
Come Create at Ricoh:
If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.
Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.
Invest in Yourself:
At Ricoh, you can:
Select the medical, dental, life, and disability insurance coverage that fits your needs.
Contribute to your financial security with Ricoh Canada’s Retirement plan, with company matching contributions.
Augment your education with team member tuition assistance programs.
Enjoy paid vacation time and paid holidays annually.
Tap into many other benefits to enhance your health, wellness such and ongoing personal and professional development.
#J-18808-Ljbffr