Job opportunity
Office Operations and Admin
Intelica Solutions Inc.
Operations Full Time Calgary, AB $45,000 - $70,000 CAD per year
We are seeking a warm, dependable, and highly organized
Office Operations & Admin
to support the smooth day-to-day functioning of our business across two offices. This is an
office-first role , with a strong emphasis on
operational coordination , and limited executive support.
The right person is a dependable, proactive team member who takes ownership, works efficiently and with discretion, and continually looks for ways to improve processes and support the team.
Key Responsibilities
Office Operations
Oversee daily office operations across two offices supporting ~35 team members
Coordinate vendors, maintenance, repairs, and service providers
Manage office supplies, kitchen inventory, and shared spaces
Maintain and continually improve operational processes and vendor relationships
Ensure offices run smoothly without being involved in day‑to‑day people friction
Accounting & Finance Support
Assist in processing accounts payable and receivable
Enter and reconcile expense reports
Support month‑end close activities and financial administration
Work closely with the accounting team to ensure accuracy, timeliness, and follow‑up
Use QuickBooks (experience is an asset, not required)
Events & Culture
Plan and execute multiple company events per year
Create event plans and manage event budgets
Coordinate logistics, vendors, and communications
Executive & Administrative Support
Provide light, day‑to‑day administrative support to the President
Manage scheduling, coordination, and prioritization of requests as needed
Act with discretion and sound judgment
Experience as an
Office Coordinator
or similar role
Strong organizational skills, speed, and follow‑through
Comfortable acting independently, with support from leadership
Professional communication and high discretion
Warm, team‑oriented, service‑minded approach
Assertive when needed, while remaining collaborative
Strong sense of ownership and accountability
Who This Role Is For
This role is ideal for someone who:
Enjoys being the
operational backbone
of an office
Prioritizes clear communication, accountability, and follow-through
Interest in hands‑on AP/AR, expenses, and month‑end exposure (not full accounting)
Naturally brings:
Warmth and approachability
Speed and decisiveness
Discretion and professional judgment
Assertiveness when follow‑ups are needed
They take pride in things
running smoothly , vendors being handled well, numbers being accurate, and teammates feeling supported.
Who This Role Is Not For
This role is
not
a fit for someone who:
Is looking for a
pure Executive Assistant
role
Expects to manage people immediately
Is on a CPA / controller track or seeking deep accounting ownership
Dislikes being office‑based or hands‑on with logistics
Focuses on conflict resolution or HR employee issues (this role avoids day‑to‑day friction)
#J-18808-Ljbffr
Apply on source site We are seeking a warm, dependable, and highly organized
Office Operations & Admin
to support the smooth day-to-day functioning of our business across two offices. This is an
office-first role , with a strong emphasis on
operational coordination , and limited executive support.
The right person is a dependable, proactive team member who takes ownership, works efficiently and with discretion, and continually looks for ways to improve processes and support the team.
Key Responsibilities
Office Operations
Oversee daily office operations across two offices supporting ~35 team members
Coordinate vendors, maintenance, repairs, and service providers
Manage office supplies, kitchen inventory, and shared spaces
Maintain and continually improve operational processes and vendor relationships
Ensure offices run smoothly without being involved in day‑to‑day people friction
Accounting & Finance Support
Assist in processing accounts payable and receivable
Enter and reconcile expense reports
Support month‑end close activities and financial administration
Work closely with the accounting team to ensure accuracy, timeliness, and follow‑up
Use QuickBooks (experience is an asset, not required)
Events & Culture
Plan and execute multiple company events per year
Create event plans and manage event budgets
Coordinate logistics, vendors, and communications
Executive & Administrative Support
Provide light, day‑to‑day administrative support to the President
Manage scheduling, coordination, and prioritization of requests as needed
Act with discretion and sound judgment
Experience as an
Office Coordinator
or similar role
Strong organizational skills, speed, and follow‑through
Comfortable acting independently, with support from leadership
Professional communication and high discretion
Warm, team‑oriented, service‑minded approach
Assertive when needed, while remaining collaborative
Strong sense of ownership and accountability
Who This Role Is For
This role is ideal for someone who:
Enjoys being the
operational backbone
of an office
Prioritizes clear communication, accountability, and follow-through
Interest in hands‑on AP/AR, expenses, and month‑end exposure (not full accounting)
Naturally brings:
Warmth and approachability
Speed and decisiveness
Discretion and professional judgment
Assertiveness when follow‑ups are needed
They take pride in things
running smoothly , vendors being handled well, numbers being accurate, and teammates feeling supported.
Who This Role Is Not For
This role is
not
a fit for someone who:
Is looking for a
pure Executive Assistant
role
Expects to manage people immediately
Is on a CPA / controller track or seeking deep accounting ownership
Dislikes being office‑based or hands‑on with logistics
Focuses on conflict resolution or HR employee issues (this role avoids day‑to‑day friction)
#J-18808-Ljbffr