Job opportunity
122-26 ERS Office Assistant
Costi
Scheduled Weekly Hours:
25
Union:
No
Work Shift:
Remote Type:
Duration:
November 30, 2026-March 31, 2027
Job Description:
This is a part-time, non-union contract position, scheduled for 25 in-person hours per week, Monday to Friday, from 10:00 a.m. to 3:30 p.m., based in Peel Region.
DUTIES
Provides administrative and secretarial support to ERS manager and team
Handles client inquiries in person, over the telephone, via email, and through virtual meeting tools regarding COSTI’s programs and services
Facilitates intake process and client registration
Responsible for input of client data into CIS, HARTs and iCare
Liaises with language assessment centre for client intake assessment and placement
Liaises with program staff to collect data for entry into CIS, HARTs and iCare
Verifies, compiles, corrects and prepares statistical and narrative reports
Prepares client letters and certificates of completion
Assists in planning and scheduling of guest speaker presentations, both virtually and in-person
Responsible for scheduling meetings, distributing agendas, and taking minutes
Prepares and verifies petty cash and course deposit statements monthly
Orders office and program supplies as required
Creates, organizes and maintains operational files and inventory of program materials and supplies
Supports new clients’ access on Teams to prepare for attendance in virtual classes
Prepares and distributes materials for program outreach
Performs other administrative duties as required
QUALIFICATIONS
High school diploma or equivalent and 1-year office experience
Ability to work independently using the phone, computer, and internet with minimal supervision
Experience using virtual meeting tools such as MS Teams
Demonstrated proficiency in MS Word, Excel, Publisher, Outlook, and internet browsing
Strong written and verbal communication skills
Typing speed of 40 words per minute is essential
Possess understanding of office procedures
Ability to meet timelines ensuring prompt completion of tasks
Demonstrated ability to work in a team-oriented environmentExcellent customer service skills and sensitivity towards educational needs of newcomers
Ability to speak a second language would be considered asset
Knowledge of iCARE, CIS or CLARS would be an asset
We currently do not use artificial intelligence or automated systems to screen or evaluate job applications
Hourly Rate:
$26.27-$27.54
COSTI encourages applications from individuals reflecting the diversity of our community. COSTI is committed to fair and accessible employment practices and when requested, will make reasonable effort to accommodate people with disabilities during the recruitment and assessment processes when filling positions.
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Apply on source site 25
Union:
No
Work Shift:
Remote Type:
Duration:
November 30, 2026-March 31, 2027
Job Description:
This is a part-time, non-union contract position, scheduled for 25 in-person hours per week, Monday to Friday, from 10:00 a.m. to 3:30 p.m., based in Peel Region.
DUTIES
Provides administrative and secretarial support to ERS manager and team
Handles client inquiries in person, over the telephone, via email, and through virtual meeting tools regarding COSTI’s programs and services
Facilitates intake process and client registration
Responsible for input of client data into CIS, HARTs and iCare
Liaises with language assessment centre for client intake assessment and placement
Liaises with program staff to collect data for entry into CIS, HARTs and iCare
Verifies, compiles, corrects and prepares statistical and narrative reports
Prepares client letters and certificates of completion
Assists in planning and scheduling of guest speaker presentations, both virtually and in-person
Responsible for scheduling meetings, distributing agendas, and taking minutes
Prepares and verifies petty cash and course deposit statements monthly
Orders office and program supplies as required
Creates, organizes and maintains operational files and inventory of program materials and supplies
Supports new clients’ access on Teams to prepare for attendance in virtual classes
Prepares and distributes materials for program outreach
Performs other administrative duties as required
QUALIFICATIONS
High school diploma or equivalent and 1-year office experience
Ability to work independently using the phone, computer, and internet with minimal supervision
Experience using virtual meeting tools such as MS Teams
Demonstrated proficiency in MS Word, Excel, Publisher, Outlook, and internet browsing
Strong written and verbal communication skills
Typing speed of 40 words per minute is essential
Possess understanding of office procedures
Ability to meet timelines ensuring prompt completion of tasks
Demonstrated ability to work in a team-oriented environmentExcellent customer service skills and sensitivity towards educational needs of newcomers
Ability to speak a second language would be considered asset
Knowledge of iCARE, CIS or CLARS would be an asset
We currently do not use artificial intelligence or automated systems to screen or evaluate job applications
Hourly Rate:
$26.27-$27.54
COSTI encourages applications from individuals reflecting the diversity of our community. COSTI is committed to fair and accessible employment practices and when requested, will make reasonable effort to accommodate people with disabilities during the recruitment and assessment processes when filling positions.
#J-18808-Ljbffr