Job opportunity
Corporate Management - Executive Assistant
Osimaritime
The mission of the Executive Assistant is to provide support to the Executive Leadership. This role is highly operational, specializing in the execution & smooth running of Leadership's day to day functions. Success in this role requires initiative, energy, curiosity and discretion.
What will you do?
Serves as a point of contact for stakeholders on business matters pertaining to the CEO & COO. Coordinating both weekly calendars
Assists with communication efforts; prepares presentations and schedules meetings on behalf of the CEO & COO.
Monitors and maintains the divisional workflow of reports, ensuring all actions are recorded, tracked and reported on.
Prepares agendas, attends meetings to take notes and captures actions as required.
Maintains a close working relationship with other divisions within the company. Communicates proactively with key stakeholders at varying levels of seniority.
Manages and prepares a variety of confidential and sensitive documents.
Composes, reviews, and follows through on internal and external communication with a commitment to accuracy and attention to detail, ensuring critical timelines are met.
Travel arrangements and invoices
Ad hoc reports, duties and or presentations as required
What will you bring?
Education: University or college degree in Business Management, Business Administration or similar
Experience: Minimum of 4-6 years' experience in a growing company working directly with executives; working with a remote workforce is an asset.
Skills: Excellent interpersonal and organizational skills, high level of professionalism, integrity, discretion and judgment.
Strong attention to detail; ability to solve problems, prioritize, in a fast-paced and changing environment.
Other: Required to obtain security clearance. Must be an advanced user of MS Office 365 suite of tools, especially Teams, Excel, PowerPoint and Outlook
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Apply on source site What will you do?
Serves as a point of contact for stakeholders on business matters pertaining to the CEO & COO. Coordinating both weekly calendars
Assists with communication efforts; prepares presentations and schedules meetings on behalf of the CEO & COO.
Monitors and maintains the divisional workflow of reports, ensuring all actions are recorded, tracked and reported on.
Prepares agendas, attends meetings to take notes and captures actions as required.
Maintains a close working relationship with other divisions within the company. Communicates proactively with key stakeholders at varying levels of seniority.
Manages and prepares a variety of confidential and sensitive documents.
Composes, reviews, and follows through on internal and external communication with a commitment to accuracy and attention to detail, ensuring critical timelines are met.
Travel arrangements and invoices
Ad hoc reports, duties and or presentations as required
What will you bring?
Education: University or college degree in Business Management, Business Administration or similar
Experience: Minimum of 4-6 years' experience in a growing company working directly with executives; working with a remote workforce is an asset.
Skills: Excellent interpersonal and organizational skills, high level of professionalism, integrity, discretion and judgment.
Strong attention to detail; ability to solve problems, prioritize, in a fast-paced and changing environment.
Other: Required to obtain security clearance. Must be an advanced user of MS Office 365 suite of tools, especially Teams, Excel, PowerPoint and Outlook
#J-18808-Ljbffr